REGULAR MEETING
Mr. Pierro called the meeting to order at 6:05 pm.
Mr. Pierro led all assembled in the Flag Salute.
Mr. Pierro read the
following Open Public Meeting Act
Statement: “This is to advise the
general public and to instruct that it be recorded in the Minutes that in
compliance with Chapter 231 of the Public Laws of 1975, entitled the “Open
Public Meeting Act”, the Oxford Township Board of Education, on May 1, 2009
caused to be posted at the Office of the Board of Education located at 17 Kent
Street, Oxford, New Jersey and faxed to The Express-Times and to the Office of
the Municipal Clerk of the Township of Oxford, a meeting notice setting forth
the time, date and location of this meeting.
Members of the public who wish to address the Board will be given that
opportunity before the Board adjourns for the evening.”
A roll call by the Board Secretary indicated:
Present: Mr. Al Pierro, President
Mrs. Linda Koufodontes, Vice-President
Mr. Chuck Lauziere (arrived 6:24pm)
Mr. Scott McDonald
Mrs. Beth A. Miller
Absent: Mr. Matt Hibbett
Mrs. Jennifer Schaffer
Also present: Mr. Robert Magnuson, Principal/Chief School Administrator
Ms. Milissa Dachisen, Vice-Principal/Director Student Services
Ms. Patricia Decibus, Business Administrator/Board Secretary
PRESENTATIONS:
Mr. Anthony Ardito,
of Ardito & Co. LLC – presented the fiscal 2009 annual audit report to the
Board of Education.
ACCEPTANCE OF MINUTES:
Motion by Mr. Pierro, seconded by Mrs. Koufodontes to accept the following meeting minutes:
|
Date |
Work Session |
Regular |
Executive |
Special |
|
August 20, 2009 |
|
X |
|
|
|
September 3, 2009 |
|
|
|
X |
|
September 10, 2009 |
X |
|
|
|
Motion carried by unanimous
voice vote of those members present (McDonald, Miller, Koufodontes, Pierro).
I.
Report of the Chief School Administrator
1.
Before/after care survey
2.
Website updates
3.
4.
PTA Assemblies/ Township Assembly
5.
QSAC Update
6.
Homeroom Discussions
7.
8.
Legal One Training
9.
Tutoring
10.
ARRA Webinar
11.
Student Council
II.
Report of the Vice-Principal/DSS
1.
BTS Nights
2.
AD/HD Parent Workshop
3.
Bus Evacuations
4.
Character Education Update
5.
Fire Drill/ Evacuation Chair
6.
Inclusive Education Workshop
7.
CAP
8. NJASK Test Scores
III. Report of the School Business Administrator
1. Fiscal
· Skylands Interest (August 2009) $ 181.21
· NJ Cash Management (August 2009) $ 199.75
2. Food Service – off to a good start.
3. Transportation
· DRTRS Report
4. Buildings & Grounds
· Renovation Update
5. Other
· WCSBA Meeting 10/7/09
· NJSBA Law Forum 10/29/09
· Equipment Disposal 10/4/09
IV. Enrollment – September (preliminary)
|
|
285 |
|
Regular Education Special Education |
116 1 |
|
Regular Education Special Education |
29 7 |
|
Out
of District Special Education |
1 |
|
State
Facilities Regular Education |
1 |
|
|
2 |
|
Non
Public |
20 |
|
Total District Enrollment |
462 |
V. Committee Reports:
|
Board Member |
Committee |
Comments |
|
Mrs. Koufodontes |
Budget & Finance |
Meeting 10/1/09 at 1:00pm |
|
Mr. McDonald |
Buildings & Grounds |
Meeting held 9/24/09 – LRFP for 2010-2015 |
|
Mrs. Schaffer |
Curriculum |
Absent – no report |
|
Mrs. Miller |
Negotiations & Personnel |
Absent – no report |
|
Mr. Pierro |
Policy |
Meeting was held & minutes were sent |
|
Mr. Hibbett |
Public Relations |
Mr. Pierro – newspapers contacted for blood drive |
|
Mr. Lauziere |
Transportation & Cafeteria |
No problems – good start to school year. |
VI. Hearing of the Public – Comments are to be specific to pending
motions on this agenda.
There were no comments from the public at
this time.
* * * * * * * * * * * * *
The following
resolutions and motions have been reviewed and are recommended by the Chief
School Administrator, and/or the School Business Administrator of the
A. BUDGET & FINANCE [Koufodontes, Hibbett, Schaffer (alternate)]
Motion by Mr. Pierro, seconded by Mrs. Koufodontes to move to accept
the Motions and/or Resolutions as outlined in Budget and Finance, Numbers 1
through 14.
1. Approved the report of the Treasurer for August 2009 delineating monthly account activity and account reconciliation as itemized in the attached A-149 schedule.
2. Approved the report of the Board Secretary and the monthly certification that no budgetary line item account has been over-expended in violation of N.J.A.C. 6A:23-2.11(a) for August 2009.
3. Approved the School Business Administrator’s monthly report of transfers for August 2009 as itemized documenting transfers in accordance with N.J.S.A. 18A:22-9.1.
4. Approved the bank reconciliation of the School Cafeteria Account for the month of August 2009.
5. Approved the Cafeteria Bill list for the month of August 2009.
6. Approved the issuance of warrants (checks) for the payment of the items on the Accounts Payable Bill list (including payroll) for September 2009 in the amount of $413,878.23.
7. Approved the Payroll Bill lists dated:
i. September 14, 2009
ii. September 30, 2009
8. Approved the issuance of warrants (checks) for the payment of the items on the Referendum 2008 bill list(s) for September 2009 in the amount of $276,473.18.
9. WHEREAS the Oxford Township Board of Education is
required pursuant to N.J.S.A. 18A:11-12 to adopt policy and approve travel
expenditures by district employees and board members using local, State, or
Federal funds to ensure that travel is educationally necessary and fiscally
prudent; and
WHEREAS the board of education has determined that the
training and/or informational programs set forth below are directly related to
and within the scope of employee and board members’ duties; and
WHEREAS, the board of education has determined that
the school district travel expenditures for the following programs are in
compliance with State travel guidelines as established by the Department of the
Treasury and within the guidelines established by the federal Office of
Management and Budget; except as superseded by conflicting provision of Title
18A of the New Jersey Statutes; and
WHEREAS the board of education finds that a mileage
reimbursement rate equal to that of the NJ OMB circular guide reimbursement rate of .31 per mile is a reasonable rate and
WHEREAS, the board of education has determined that
participation in the listed training and informational programs are in
compliance with the district policy on travel; therefore be it
RESOVED that the board of education hereby approves
the attendance of the listed employees or school board members at the listed
training or informational programs, and the costs of attendance including all
registration fees, and statutorily authorized travel expenditures, provided
that such expenditures are within the annual maximum travel expenditure amount;
and be it further
RESOLVED that the Oxford Township Board of Education
authorizes in advance, as required by statute, attendance at the following
training programs and informational events:
|
Name |
Event |
Location/Date(s) |
Expense |
Est. Cost |
|
Halloran, Carol |
CDK:
Steps to Record ARRA Funding |
September 18, 2009 |
Registration: Mileage: |
No Charge Travel w/Decibus |
|
Decibus, Patricia |
CDK:
Steps to Record ARRA Funding |
September
18, 2009 |
Registration: Mileage: |
No Charge $8.06 |
|
Decibus, Patricia |
NJASBO:
School Business Administration |
September 22, 2009 |
Registration: Mileage: |
Subscription $7.44 |
|
Decibus, Patricia |
NJASBO:
Fundamentals of Purchasing |
October 13, 2009 |
Registration: Mileage: |
Subscription $7.44 |
|
Tate, Carolyn |
Hunterdon/Warren
Chapter – NJ |
2nd Wednesday of each month |
Dues: Mileage: |
$300.00 $ 93.00 (annually) |
|
Carr, Patricia |
Josten’s
Yearbook Training |
Rockaway, NJ October 9, 2009 |
Registration: Mileage: |
No Charge $0.00 |
|
Drechsel, Stacy |
Josten’s
Yearbook Training |
Rockaway, NJ October 9, 2009 |
Registration: Mileage: |
No Charge $12.09 |
|
Halloran, Carol |
SAIF
– Safety Seminar |
October 23, 2009 |
Registration: Mileage: |
No Charge $16.43 |
10. Accepted
the FY2009 Annual Audit and approve the Corrective Action Plan, without
recommendations, as per the attached Audit Synopsis Summary.
11. Accepted
the Rural Education Achievement Program (REAP) Federal Grant Award for the
period 07/01/2009 – 09/30/2010 in the amount of $28,234.00.
12. Approved
the submission of the 2008-2009 Violence and Vandalism Report to the State of
New Jersey Department of Education.
13. Accepted
the update to the Uniform State Memorandum of Agreement as per the September 8,
2009 annual meeting between Mr. Robert Magnuson, Chief School Administrator and
Sergeant Charles Lilly of the Oxford Township Police Department.
14. Accepted the 2009-2010 Child Assault Prevention (CAP) grant award as follows:
K-6 Program TeenCAP Program
NJ CAP Grant Award $ 600.00 $ 250.00
District Responsibility
$ 516.00 $ 132.00
Total Amount: $1,116.00 $ 382.00
Ayes: 5 Nays: 0 Absent: Hibbett, Schaffer Abstain: None
B. BUILDING AND GROUNDS [McDonald, Lauziere, Pierro (alternate)]
Motion by Mr. McDonald, seconded by Mrs. Koufodontes to move to accept the Motions and/or Resolutions as outlined in Buildings and Grounds, Numbers 1 through 4.
1. Approved the following requests for Use of School Facilities pursuant to Policy #1330R:
|
Organization |
Event/Purpose |
Date(s) |
Time |
Insurance |
|
New York Blood Center, Inc. |
|
September 28, 2009 |
3:00pm – 8:30pm |
Great Divide Ins. GFP1000077P1 Exp. 09/15/10 |
|
OCS PTA (Nixon) |
PTA Meetings |
9/8/09, 10/6/09, 11/10/09, 12/1/09, 1/5/10, 2/2/10, 4/13/10, 5/4/10, 6/1/10 |
7:00pm – 9:00pm |
Receipt Pending |
|
OCS PTA (Weldon/Nixon) |
Market Day |
9/10/09, 10/8/09, 11/12/09, 12/3/09, 1/14/10, 2/11/10, 3/11/10, 4/15/10, 5/13/10, 6/10/10 |
5:45pm – 8:15pm |
Receipt Pending |
|
|
Recruitment |
September 15, 2009 |
6:30pm – 9:15pm |
MWZY58122 Exp. 03/01/10 |
|
Girl Scout Troop #686 (O’Connor) |
Junior Troop Meetings |
9/18/09, 9/25/09, 10/16/09, 10/30/09 |
3:00pm – 4:30pm |
Travelers 6606612L339 Exp 01/01/10 |
|
OCS PTA (McHale) |
School Store |
9/15/09, 10/6/09, 10/20/09, 11/17/09, 12/1/09, 12/15/09, 1/5/10, 1/16/10 |
11:00 – 1:45pm |
Receipt Pending |
|
Girls Scout Troop #845 (Miller) |
Daisy – Open House |
October 16, 2009 |
5:30pm – 9:00pm |
Travelers 6606612L339 Exp 01/01/10 |
|
OCS PTA (Nixon) |
Family Fun Nights |
11/20/09, 01/08/10, 02/26/10, 03/26/10 |
6:00pm – 8:00pm |
Receipt Pending |
|
Girl Scout Troop #682 (Brennan/Venezia) |
Daisy Meetings |
2009: 9/29, 10/13, 10/27, 11/10, 11/24, 12/8, 12/22 2010: 1/12, 1/26, 2/9, 2/23, 3/9, 3/23, 4/20, 4/27, 5/4, 5/18, 6/1 |
3:00pm – 4:15pm |
Travelers 6606612L339 Exp 01/01/10 |
2. Accepted and approve the Oxford Township Board of Education Comprehensive Maintenance Plan for Actual FY09, Current FY10, and Planned FY11. Copy of plan is attached.
3. Approved Change Order #03 for Project #2008033B (Interior Renovations & Misc. Work) resulting in a credit of ($11,194.00) as follows:
Access Control System ($5,643.00)
Exterior FRP Door Rev. ($3,017.00)
Wire Guard Covers ($2,534.00)
4. Approved Change Order #04 for Project #2008033B (Interior Renovations & Misc. Work) resulting in a charge of $14,211.00 as follows:
PVC Pipe/Concrete Curb $ 1,500.00
Flooring/Painting Rev. $12,711.00
Ayes: 5 Nays: 0 Absent: Hibbett, Schaffer Abstain: None
C.
CURRICULUM [Schaffer, Miller, Koufodontes (alternate)]
Motion by Mrs. Miller, seconded by Mrs.
Koufodontes to move to accept the Motions and/or Resolutions as outlined in
Curriculum, Number 1.
1. Approved the following School Related Activities:
|
Grade(s) |
Destination |
When |
Est. Cost/Transportation |
|
PreK |
West Portal Pumpkin Patch |
October 2009 |
$8.00 per pupil / N/C per adult Parents provide transportation. |
|
K |
Space Farms Zoo & Museum |
May 2010 |
$5.00 per pupil / N/C per Adult Admission/Transportation offset by $450.00 PTA
donation. |
|
2nd |
|
May 2010 |
$7.00 per pupil / N/C Chaperones Admission/Transportation offset by $450.00 PTA
donation. |
|
7th |
Sea Pirate Campground |
June 2010 |
Cost/Chaperones/Transportation to be determined
prior to trip. |
|
8th |
|
May 2010 |
Based upon availability. Cost/Chaperones/Transportation to be determined
prior to trip. |
|
4th – 8th (12 Students) |
|
October 2009 |
No cost for admission. Transportation $100 (sharing bus with |
|
2 Students (LEGO Competition) |
|
May 2010 |
No cost. Parents to supply transportation. |
|
Student Council |
|
October 2009 January 2010 |
$15.00 per student. Transportation to be determined. |
|
Student Council |
Six
Flags Great Adventure |
May 2010 |
Cost to be determined. Transportation to be determined. |
|
3rd |
|
November 2009 |
$0.00 per pupil / $0.00 per adult PTA donation covers admission & transportation. |
|
3rd |
Shippen Manor/Furnace |
April 2010 |
$0.00 per pupil / $0.00 per adult No transportation – students will walk. |
|
3rd |
|
May 2010 |
$0.00 per pupil / $0.00 per adult No transportation – students will walk. |
|
5th |
|
February 2010 |
$0.00 per pupil / $0.00 per adult |
|
6th |
|
November 2009 |
$9.00 per pupil (estimated) Transportation courtesy of PTA. |
Ayes: 5 Nays: 0 Absent: Hibbett, Schaffer Abstain: None
D.
NEGOTIATIONS & PERSONNEL [Miller, McDonald, Hibbett
(alternate)]
Motion by Mrs. Miller, seconded by Mrs.
Koufodontes to move to accept the Motions and/or Resolutions as outlined in Negotiations
& Personnel, Numbers 1 thru 6.
1. Rescind the approval of a Professional
Services Agreement between the Oxford Township Board of Education and Occupational
Therapy Services, to provide occupational therapy services for the 2009-2010
school year at the following rates:
$70.00
per hour – occupational therapy
$70.00 per hour – IEP
meetings
$70.00 per hour –
evaluations
2. Approve a Professional
Services Agreement between the Oxford Township Board of Education and
Occupational Therapy Services, to provide occupational therapy services for the
2009-2010 school year at the following rates: $75.00
per hour – occupational therapy
$75.00
per hour – IEP meetings
$75.00
per hour – evaluations
3. Approve the Emergent Hiring of Lisa Frangione
(physical therapist) pursuant to N.J.S.A. 18A:6-7.1 et seq.; N.J.S.A. 18A:39-17
et seq.; N.J.S.A. 18A:6-4.13 et seq. as applicable.
4. Approve a change in the appointment of Laura
Knauer from paraprofessional to (.46) Teacher (Special Education) for the 2009-2010 school year, effective
September 21, 2009, Step A, Level BA, at a prorated annual salary of $19,224.32.
(Benefits as per the Collective Bargaining Agreement).
5. Approve the appointment of Debra Nitko, as a
part-time cafeteria/lunch aide, effective September 28, 2009 at the rate of
$8.00 per hour. No benefits.
6. Approved the appointment of the following
individuals for substitute positions (all appropriate documents are on file in
the CSA’s Office):
|
Name |
Position |
Rate |
|
Matkowski-O’Neil, Corinne |
Teacher |
As per CBA |
|
Meade, Albert |
Custodian |
$12.00 per hour |
|
Peters, Jennifer |
Teacher |
As per CBA |
|
Prestipino, Christine |
Teacher |
As per CBA |
|
Robinson, Crista |
Teacher |
As per CBA |
Ayes: 5 Nays: 0 Absent: Hibbett, Schaffer Abstain: None
Motion by Mrs. Miller, seconded by Mrs.
Koufodontes to move to accept the Motions and/or Resolutions as outlined in
Negotiations & Personnel, Number 7.
7. Approved the appointment of Linda Koufodontes
as a VOLUNTEER lunch/cafeteria aide for the 2009-2010 school year, effective
September 25, 2009. No benefits.
Ayes: 4 Nays: 0 Absent: Hibbett, Schaffer Abstain: Koufodontes
E.
POLICY [Pierro, Schaffer, Lauziere (alternate)]
Motion by Mr. Pierro, seconded by Mrs. Koufodontes to move to accept
the Motions and/or Resolutions as outlined in Policy, Numbers 1 and 2.
1. Approved the first reading and adoption of the following revised policies and/or by-laws:
|
|
Policy/By-Law # |
Policy or By-Law Title |
|
1 |
3000R |
Concepts & Roles in
Business & Non Instructional Operations: Goals & Objectives |
|
2 |
3510R |
Operations & Maintenance of Plant |
|
3 |
3451R |
Petty Cash Funds |
|
4 |
5145.12R |
Search & Seizure |
|
5 |
9000 |
Role of the Board |
|
6 |
9010 |
Role of the Member |
|
7 |
9020 |
Public Statements |
|
8 |
9110 |
Number of Members & Terms of Office |
|
9 |
9111 |
Qualifications for Board Members |
|
10 |
9113 |
Filling Vacancies |
|
11 |
9115 |
Oath of Office |
|
12 |
9121 |
Election & Duties of President and Vice-President |
|
12 |
9123 |
Board Secretary |
|
14 |
9125 |
Custodian of School Monies |
|
15 |
9130 |
Board Committees |
|
16 |
9200 |
Orientation & Training of Board Members |
|
17 |
9271 |
Code of Ethics |
|
18 |
9311 |
Formulation, Adoption, Amendment of Policies |
|
19 |
9321 |
Time, Place, Notification of Meetings |
|
20 |
9322 |
Public & Executive Sessions |
|
21 |
9323/9324 |
Agenda Preparation/Advance Delivery of Meeting Material |
|
22 |
9325 |
Parliamentary Procedure |
|
23 |
9325.4 |
Voting Method |
|
24 |
9326 |
Minutes |
|
25 |
9340 |
Membership In Associations |
|
26 |
9400 |
Board Self-Evaluation |
2. Approved the first reading of the following new policies (second reading and adoption to take place at the October 22, 2009 meeting).
|
|
Policy # |
Policy Title |
|
1 |
3600 |
Evaluation of Business
& Non-Instructional Operations |
|
2 |
9312 |
Formulation, Adoption, Amendment of By-Laws |
|
3 |
9313 |
Formulation, Adoption, Amendment of Administrative Regulations |
|
4 |
9314 |
Suspension of Policies, By-Laws and Regulations |
Ayes: 5 Nays: 0 Absent: Hibbett, Schaffer Abstain: None
F. PUBLIC
RELATIONS [Hibbett, Pierro, McDonald (alternate)]
No motions at this
time.
G.
TRANSPORTATION &
CAFETERIA [Lauziere,
Koufodontes, Miller (alternate)]
No motions at this time.
HEARING OF THE PUBLIC – (public comments on any topic permitted by law)
There were no comments from the public at this time.
OLD BUSINESS
1. Employee Sick Day Bank – postponed to
10/24/09
2. PTA After School Crafts – Mr. Magnuson
responded there will be activities.
3. Board Members use of official board email
addresses.
NEW BUSINESS
1. Jimmy Farkas is working on a
merit badge that requires community service.
He will be tutoring in Math and Science 12 hours. (A certificated staff
member will be present during all tutoring).
2. U.S. Gas Station had an
environmental gas leak – received notice in mail. No danger to school as we do not receive any
water from wells, all school water is through the municipal system.
ADJOURNMENT
Motion by Mr. Pierro, seconded by Mrs. Koufodontes to
adjourn the meeting of the Oxford Township Board of Education at 7:26pm.
Respectfully submitted,
Patricia A. Decibus, RSBA
Business Administrator/Board Secretary