OXFORD TOWNSHIP BOARD OF EDUCATION

Oxford, New Jersey

Mr. Hibbett, President called the meeting to order at 6:06pm.

Mr. Hibbett led all assembled in the Flag Salute.

Mr. Hibbett read the following Open Public Meeting Act Statement: “This is to advise the general public and to instruct that it be recorded in the Minutes that in compliance with Chapter 231 of the Public Laws of 1975, entitled the “Open Public Meeting Act”, the Oxford Township Board of Education, on May 4, 2010 caused to be posted at the Office of the Board of Education located at 17 Kent Street, Oxford, New Jersey and faxed to the Office of the Municipal Clerk of the Township of Oxford, a meeting notice setting forth the time, date and location of this meeting. Members of the public who wish to address the Board will be given that opportunity before the Board adjourns for the evening.”

Mrs. Carol Halloran, Acting Board Secretary called the roll:

Present: Mr. Matt Hibbett, President

Mr. Chuck Lauziere, Vice-President

Mrs. Linda Koufodontes

Mr. Scott McDonald

Mrs. Kristine McGrath

Mrs. Beth Miller

Mr. Al Pierro

Absent: None

Administrative Staff: Mr. Robert Magnuson, Chief School Administrator

Ms. Milissa Dachisen, Director of Special Services

Mrs. Carol Halloran, Acting Board Secretary

ACCEPTANCE OF MINUTES:

1. Motion by Mr. Hibbett, seconded by Mrs. Koufodontes to accept the following meeting minutes:

Date	Work Session	Regular	Executive	Special
January 27, 2011		X
February 10, 2011	X		X

Motion carried by unanimous voice vote.

Mr. Magnuson, Chief School Administrator reported on the following:

1. Cluster Meeting Update
2. Current Legislation Update
3. Cluster response to new Anti-Bullying legislation
4. MoJo Coffee Meetings
5. February 18^th In-Service
6. Technology Update
7. Current Grant Applications
8. Wall of Fame Committee Meeting
9. Student Council Talent Show
10. School Choice Application
11. School Photographer
12. Leak in the CST Director’s Office
13. WHRHS Coaches to meet with 8^th grade students
14. Judgment Day Letter 5/21/11

Ms. Dachisen, Director of Special Services reported on the following:

1. Social Skills Parent Workshop
2. Social Skills Pilot Program
3. Anti-Bullying Forum (hosted by Senator Lautenberg)
4. Autism 5k Update
5. HIB MoJo Session
6. SEPAC Update
7. Cluster Director’s Meeting Update
8. Elvira Woodruff visit
9. Safety and Fire Drills

Mr., Magnuson, CSA reported for Ms. Martucci, Business Administrator on the following:

1. Fiscal - Interest Earned (January 2011)

§ Capital Account $123.83

§ NJ Cash Management $ 89.04

§ Referendum 2008 $ 55.68

2. Food Service - Profit/Loss

· January 2011 Profit/Loss ($1,023.18)

· Year-To-Date Profit/Loss $ 2,688.39

3. State Aid figures released – 1% increase received, but we were also assessed for debt service again. Pre-School is no longer being funded.

ENROLLMENT – January 2011

Oxford Central School (PreK – 8) Home Instruction	281 1
Warren Hills Regional High School Regular Education Special Education	101 1
Warren County Vo-Tech Regular Education Special Education	31 7
Out of District Mountain Lakes Board of Education Hunterdon ESC – Tewksbury Stepping Stone Bonnie Brae	1 1 2 1
Ridge & Valley Charter School	2
Non Public Blair Academy Good Shepherd Christian Academy Saint Mary’s Saint Philip & James Pius X (PA) Out Lady Mt. Carmel (PA)	1 5 3 4 2 1
Total District Enrollment	446

COMMITTEE REPORTS:

Board Member	Committee	Comments
Mr. Pierro	Budget & Finance	Meeting 2/25 at 1:00pm
Mr. McDonald	Buildings & Grounds	No report.
Mrs. Koufodontes	Curriculum	Facebook incidents.
Mrs. McGrath	Negotiations	Met 2/24/11 – discuss later in closed session.
Mrs. Miller	Personnel	No report.
Mr. Hibbett	Policy	No report.
Mr. Lauziere	Transportation & Cafeteria	No report.

First - HEARING OF THE PUBLIC – Comments are to be specific to pending motions on this agenda. (Please hold comments on other topics until the Second Hearing of the Public).

There were no comments from the public at this time.

* * * * * * * * * * * * *

VII. The following resolutions and motions have been reviewed and are recommended by the Chief School Administrator, and/or the School Business Administrator of the Oxford Township Board of Education:

A. BUDGET & FINANCE [Pierro, Lauziere, Hibbett (alternate)]

Motion by Mr. Pierro, seconded by Mrs. Koufodontes to recommend and move to accept the Motions and/or Resolutions as outlined in Budget and Finance, Numbers 1 through 10.

1. Approved the January 2011 A-149 schedule delineating account activity and account reconciliation.

2. Approved the report of the Board Secretary and the monthly certification that no budgetary line item account has been over-expended in violation of N.J.A.C. 6A:23-1-22 for January 2011.

3. Approved the Business Administrator’s monthly report of transfers for January 2011 as itemized; documenting transfers in accordance with N.J.S.A. 18A:22-9.1. (No transfers in January 2011)

4. Approved the Food Service Bill List and Bank Reconciliation for the period January 2011.

5. Approved the Agency Bill List & Bank Reconciliation for the period January 2011.

6. Approved the Student Activities Bill List & Bank Reconciliation for January 2011.

7. Approved the issuance of warrants (checks) for the payment of the items on the Accounts Payable Bill list for February 2011 in the amount of $520,784.93, which includes the gross payroll.

8. Approved the Payroll Bill lists dated:

i. February 15, 2011

ii. February 28, 2011

9. Approved the issuance of warrants (checks) for the payment of the items on the Referendum 2008 bill list for February 2011 in the amount of $0.00. (No warrants were issued).

10. WHEREAS the Oxford Township Board of Education is required pursuant to N.J.S.A. 18A:11-12 to adopt policy and approve travel expenditures by district employees and board members using local, State, or Federal funds to ensure that travel is educationally necessary and fiscally prudent; and

WHEREAS the board of education has determined that the training and/or informational programs set forth below are directly related to and within the scope of employee and board members’ duties; and

WHEREAS, the board of education has determined that the school district travel expenditures for the following programs are in compliance with State travel guidelines as established by the Department of the Treasury and within the guidelines established by the federal Office of Management and Budget; except as superseded by conflicting provision of Title 18A of the New Jersey Statutes; and

WHEREAS the board of education finds that a mileage reimbursement rate equal to that of the NJ OMB circular guide reimbursement rate of .31 per mile is a reasonable rate; and

WHEREAS, the board of education has determined that participation in the listed training and informational programs are in compliance with the district policy on travel; therefore be it

RESOVED that the board of education hereby approves the attendance of the listed employees or school board members at the listed training or informational programs, and the costs of attendance including all registration fees, and statutorily authorized travel expenditures, provided that such expenditures are within the annual maximum travel expenditure amount; and be it further

RESOLVED that the Oxford Township Board of Education authorizes in advance, as required by statute, attendance at the following training programs and informational events:

Name	Event	Location/Date(s)	Expense	Estimated Cost
Martucci, Patricia	NJASBO: Legal & Employment Issues	Rockaway, NJ March 23, 2011	Registration: Mileage:	$ subscription $ 0.00
Magnuson, Robert	NJASA Spring Conference	Long Branch, NJ May 23 & 24^th 2011 (*NJ approved waiver)	Registration: Hotel: * Mileage: GAAP Acct:	$250.00 $150.00 $ 50.00 20-270-200-300
Magnuson, Robert	NJSBA Legislative Event	Trenton, NJ March 14, 2011	Registration: Mileage:	Service Credit Not Requested
Kimball, Jeanne	BER Workshop: What’s New in Young Adult Literature	Allentown, PA April 4, 2011	Registration: GAAP:	$215.00 20-270-200-500
Martucci, Patricia	NJASBO 49^th Annual Conference	Atlantic City, NJ June 1 – 3, 2011 (*NJ approved waiver)	Registration: Hotel: * Mileage/Tolls: GAAP Acct:	$150.00 $270.00 $ 80.00 11-000-251-580

Ayes: 7 Nays: 0 Absent: None Abstain: None

B. BUILDING AND GROUNDS [McDonald, Hibbett, Lauziere (alternate)]

Motion by Mr. McDonald, seconded by Mr. Pierro to recommend and move to accept the Motions and/or Resolutions as outlined in Buildings and Grounds, Number 1.

1. Approved the following requests for Use of School Facilities pursuant to Policy #1330R:

Organization	Event/Purpose	Date(s)	Time
OCS PTA (Nixon)	Family Fun Night	2/18/2011	7:00pm – 9:00pm
OYA (Sweeney)	Baseball Clinic	2/11/11, 2/18/11, 2/25/11	4:30pm – 6:00pm
Girl Scouts (Miller)	Cake Decorating	03/31/2011	5:30pm – 10:00pm
OCS PTA (Henry/Nixon)	Kids Tricky Tray	05/14/2011	1:00pm – 5:00pm

Ayes: 7 Nays: 0 Absent: None Abstain: None

C. CURRICULUM [Koufodontes, McGrath, Miller (alternate)]

Motion by Mrs. Koufodontes, seconded by Mr. Pierro to recommend and move to accept the Motions and/or Resolutions as outlined in Curriculum, Numbers 1 through 3.

1. Approved the following School Related Activities:

Grade(s)	Destination	When	Est. Cost/Transportation
Various	Warren County Technical School	April 2011	No Charge. All costs covered by PTA
4^th	Liberty Science Center	April 2011	TBD

2. Approved the Oxford Central School Harassment, Intimidation and Bullying Reporting Form. (Copy of form is on file in the CSA’s office)

3. Approve the Oxford Central School District Calendar for the 2011-2012 school year as follows:

Ayes: 7 Nays: 0 Absent: None Abstain: None

D. NEGOTIATIONS [McGrath, Pierro, Koufodontes (alternate)]

Chairperson’s Statement: I recommend and move to accept the Motions and/or Resolutions as outlined in Negotiations, Numbers 1 through __. – NO MOTIONS AT THIS TIME.

E. PERSONNEL [Miller, Koufodontes, McGrath (alternate)]

Chairperson’s Statement: I recommend and move to accept the Motions and/or Resolutions as outlined in Personnel, Number 1 through __. NO MOTIONS AT THIS TIME.

F. POLICY [Hibbett, Miller, McDonald (alternate)]

Chairperson’s Statement: I recommend and move to accept the Motions and/or Resolutions as outlined in Policy, Number 1 through __. NO MOTIONS AT THIS TIME.

G. TRANSPORTATION & CAFETERIA [Lauziere, McDonald, Pierro (alternate)]

Chairperson’s Statement: I recommend and move to accept the Motions and/or Resolutions as outlined in Transportation & Cafeteria, Number 1 through __. NO MOTIONS AT THIS TIME.

Second - HEARING OF THE PUBLIC – Comments on any topic of concern to the Board. (Please see the Public Notice under the First Hearing of the Public for guidelines).

There were no comments from the public.

OLD BUSINESS

1. Teacher Blogs

2. Additional Security Cameras

3. Shared Service with Franklin Township

4. MoJo Meetings

5. School Photographer

EXECUTIVE SESSION

The next topics on the agenda,

___ Confidential by Federal Law, State Statue or Rule of Court

___ Impairment of the right to receive US Government funds

_X_ Unwarranted invasion of individual privacy

_X_ Negotiations

___ Purchase of property or investment of public funds

___ Tactics/Techniques of protecting safety and property of the public

___ Attorney-Client Privilege or anticipated and pending litigation

___ Personnel matters

___ Quasi-Judicial deliberation of a public body

falls within an exception of our open meetings policy and permits the Board to have a private discussion, since it deals with student matter and negotiations as contained in N.J.S.A. 10:4-12 and 10:4-13.

Motion by Mr. Hibbett, seconded by Mrs. Koufodontes to enter private session at 7:42pm.

Motion carried by unanimous voice vote.

It is hereby resolved that the Board will now go into private session to discuss student matters and negotiations. Any discussion held by the Board which need not remain confidential will be made public as soon as practicable. Minutes of the private session will not be disclosed until the need for confidentiality no longer exists. The Board will reconvene in public session at the conclusion of the closed session.

RETURN TO PUBLIC SESSION

Motion by Mr. Hibbett, seconded by Mrs. Koufodontes to return to public session at 8:20pm.

Motion carried by unanimous voice vote.

ADJOURNMENT

Motion by Mr. Hibbett, seconded by Mrs. Koufodontes to adjourn the meeting of the Oxford Township Board of Education at 8:22pm.

Respectfully submitted, as transcribed,

Patricia A. Martucci, RSBA

Business Administrator/Board Secretary