August 20, 2009
REGULAR MEETING
Mr. Pierro called the meeting to order at 6:03pm.
Mr.
Pierro led all assembled in the Flag Salute.
Mr. Pierro read the following Open Public Meeting Act Statement: “This is to advise the general public and to instruct that it be recorded in the Minutes that in compliance with Chapter 231 of the Public Laws of 1975, entitled the “Open Public Meeting Act”, the Oxford Township Board of Education, on May 1, 2009 caused to be posted at the Office of the Board of Education located at 17 Kent Street, Oxford, New Jersey and faxed to The Express-Times and to the Office of the Municipal Clerk of the Township of Oxford, a meeting notice setting forth the time, date and location of this meeting. Members of the public who wish to address the Board will be given that opportunity before the Board adjourns for the evening.”
A roll call by the Board Secretary indicated:
Present: Mr.
Mrs. Linda Koufodontes, Vice-President
Mr. Matt Hibbett
Mr. Scott McDonald
Mrs. Beth Miller
Absent: Mr.
Mrs. Jennifer Schaffer
Also Present: Mr. Robert Magnuson, Principal/Chief School Administrator
Ms. Milissa Dachisen, Vice-Principal/Director Student Services
Ms. Patricia Decibus, Business Administrator/Board Secretary
CORRESPONDENCE:
Thank you note received from Linda Miller.
Letter received from Zola K.
Mills,
ACCEPTANCE OF MINUTES:
1. Motion by Mr. Pierro, seconded by Mrs. Koufodontes to accept the following meeting minutes:
|
Date |
Work Session |
Regular |
Executive |
Special |
|
July 23, 2009 |
|
X |
|
|
Motion carried by unanimous voice vote.
I.
Report of the Chief School Administrator
1.
Revision to Reporting to Parents (Policy 5124)
2.
Fundraising Policy
3.
CSA Action Plan Update
4.
H1N1
5.
State Assessment Scores - Cycle I Reports
6.
Blood Bank
7.
NJAGC
II.
Report of the Vice-Principal/DS
1. ESY
2. SEPAC update
3. Parent Workshops
4. NJ Coalition for Inclusive Education
5. Project READ
6. Summer CST update
7. Sound Field Systems
8. FCSCCE
9. Special Olympics
III. Report of the School Business Administrator
1. Fiscal
· Skylands Interest (July 2009) $157.15
· NJ Cash Management (July 2009) $228.51
· FY2009 Audit Update
2. Food Service
· FSMC Contract Approval
3. Transportation
· 2009-10 Bus Assignment/Routes
4. Buildings & Grounds
· Renovation Update
5. Other
· Health Insurance Renewal Rates
· ARRA – Equalization Aid
IV. Enrollment – June
|
|
291 |
|
Regular Education Special Education |
111 2 |
|
Regular Education Special Education |
25 7 |
|
Out
of District Special Education |
1 |
|
State
Facilities Regular Education |
1 |
|
|
2 |
|
Non
Public |
24 |
|
Total District Enrollment |
464 |
V. Committee Reports:
|
Board Member |
Committee |
Comments |
|
Mrs. Koufodontes |
Budget & Finance |
No report. |
|
Mr. McDonald |
Buildings & Grounds |
No report. |
|
Mrs. Schaffer |
Curriculum |
Mrs. Miller reported that a meeting was held on 8/12/09. |
|
Mrs. Miller |
Negotiations & Personnel |
No report. |
|
Mr. Pierro |
Policy |
Meeting to be held on 8/26/09 at 9:00am. |
|
Mr. Hibbett |
Public Relations |
No report. |
|
Mr. Lauziere |
Transportation & Cafeteria |
No report. |
VI. Hearing of the Public – Comments are to be specific to pending
motions on this agenda.
There were no members of the public present at the meeting.
* * * * * * * * * * * * *
The following
resolutions and motions have been reviewed and are recommended by the Chief
School Administrator, and/or the School Business Administrator of the
A. BUDGET & FINANCE [Koufodontes, Hibbett, Schaffer (alternate)]
Motion by Mrs. Koufodontes, seconded by Mr. Pierro to move to accept
the Motions and/or Resolutions as outlined in Budget and Finance, Numbers 1
through 16.
1. Approved the report of the Treasurer for July 2009 delineating monthly account activity and account reconciliation as itemized in the attached A-149 schedule.
2. Approved the report of the Board Secretary and the monthly certification that no budgetary line item account has been over-expended in violation of N.J.A.C. 6A:23-2.11(a) for July 2009.
3. Approved the School Business Administrator’s monthly report of transfers for July 2009 as itemized documenting transfers in accordance with N.J.S.A. 18A:22-9.1.
4. Approved the bank reconciliation of the School Cafeteria Account for the month of July 2009.
5. Approved the Cafeteria Bill list for the month of July 2009.
6. Approved the issuance of warrants (checks) for the payment of the items on the Accounts Payable Bill list (including payroll) for August 2009 in the amount of $137,209.40.
7. Approved the Payroll Bill lists dated:
i. August 15, 2009
ii. August 30, 2009
8. Approved the issuance of warrants (checks) for the payment of the items on the Referendum 2008 bill list(s) for:
i. July 2009 $ 71,244.56
ii. August 2009 $213,271.08
9. WHEREAS the Oxford Township Board of Education is
required pursuant to N.J.S.A. 18A:11-12 to adopt policy and approve travel
expenditures by district employees and board members using local, State, or
Federal funds to ensure that travel is educationally necessary and fiscally
prudent; and
WHEREAS the board of education has determined that the
training and/or informational programs set forth below are directly related to
and within the scope of employee and board members’ duties; and
WHEREAS, the board of education has determined that
the school district travel expenditures for the following programs are in
compliance with State travel guidelines as established by the Department of the
Treasury and within the guidelines established by the federal Office of
Management and Budget; except as superseded by conflicting provision of Title
18A of the New Jersey Statutes; and
WHEREAS the board of education finds that a mileage
reimbursement rate equal to that of the NJ OMB circular guide reimbursement rate of .31 per mile is a reasonable rate and
WHEREAS, the board of education has determined that
participation in the listed training and informational programs are in
compliance with the district policy on travel; therefore be it
RESOVED that the board of education hereby approves
the attendance of the listed employees or school board members at the listed
training or informational programs, and the costs of attendance including all
registration fees, and statutorily authorized travel expenditures, provided
that such expenditures are within the annual maximum travel expenditure amount;
and be it further
RESOLVED that the Oxford Township Board of Education
authorizes in advance, as required by statute, attendance at the following
training programs and informational events:
|
Name |
Event |
Location/Date(s) |
Expense |
Est. Cost |
|
Magnuson, Robert |
State
Educators Pandemic Flu |
|
Registration: Mileage: |
$ 0.00 $35.00 |
|
Decibus, Patricia |
Warren/Hunterdon
County SBA Meetings (once per month for the 2009-10 school year) |
Washington,
|
Registration: Mileage: |
$ 125.00 (annually) $ 100.00 (annually) |
|
Decibus, Patricia Hibbett, Matt Koufodontes, Linda Lauziere, Chuck Magnuson, Robert McDonald, Scott Miller, Beth Pierro, Al Schaffer, Jennifer |
NJSBA
Annual Conference |
October 28 – 30, 2009 2 nights district paid as per regulations As per OMB circular guide regulations |
District Registration: Mileage: Tolls: Hotel: Parking: Meals: |
$ 1,100.00 $ .31 per
mile $ 5.00 $116.00 per night $ 10.00 per
day $ 54.00
(overnight) $ 40.00
(travel days) |
|
Dachisen, Milissa |
Legal
One |
Lopatcong, NJ September 29, 2009 October 27, 2009 January 23, 2010 February, 24, 2010 |
Registration: Mileage: |
$300.00 $125.00 (total) |
10. Accepted a Request to Provide Services Contract between the State of New Jersey, Department of Human Services, Commission for the Blind and Visually Impaired and the Oxford Township Board of Education for the 2009-2010 school year for one student #0001419 (Level 1), annual cost $1,600.00.
11. Approved the 2010 IDEA Original Application as follows:
Basic: $72,053.00
PreSchool: $ 2,755.00
$74,808.00
12.
Approved the 2010 IDEA ARRA application as follows:
Basic: $86,197.00
PreSchool: $
3,117.00
$89,314.00
13. Approved the 2010 NCLB Consolidated application
as follows:
Title
I: $21,327.00
Title
IIA: $12,651.00
Title
IID: $ 205.00
Title
IV: $ 653.00
$34,836.00
14. Approved the 2010 NCLB ARRA application as
follows:
Title
I: $ 4,945.00
Title
IIA: $ 0.00
Title
IID: $ 0.00
Title
IV: $ 0.00
$ 4,945.00
15. Approved the Business Administrator be
authorized to conduct a sale or properly dispose of obsolete, non-working, and/or surplus
furniture and equipment in accordance with Board policy.
16. Approved the issuance of a warrant
(check) to replace Check #5168 dated 12/16/2005 to Joy Paola in the amount of
$183.40. (Check #5138 was voided January 18, 2007 as it remained un-cashed and
outstanding. Mrs. Paola has since found
the check and requested a replacement.)
Ayes:
5 Nays: 0 Absent:
Lauziere, Schaffer Abstain:
None
B. BUILDING AND GROUNDS [McDonald, Lauziere, Pierro (alternate)]
Motion by Mr. McDonald, seconded by Mrs. Koufodontes to move to accept the Motions and/or Resolutions as outlined in Buildings and Grounds, Numbers 1 and 2.
1. Whereas, on July 28, 2009 the
|
Bidder |
Amount of
Note |
Price |
Premium |
Interest
Rate |
|
|
$1,309,200 |
$1,309,200 |
$0.00 |
2.300% |
|
Oppenheimer
& Co., Inc. |
$1,309,200 |
$1,309,528 |
$328.00 |
2.625% |
|
Janney
Montgomery Scott |
$1,309,200 |
$1,309,854 |
$654.60 |
2.750% |
Now, Therefore Be It Resolved, that the Oxford Township Board of Education
awards the certificate to Fulton Financial Corp. as follows: (see next page)
2. Approved the following requests for Use of School Facilities pursuant to Policy #1330R:
|
Organization |
Event/Purpose |
Date(s) |
Time |
Insurance |
|
Brownie Troop #1092 (Parks) |
Troop Meetings |
9/9, 9/23, 10/7, 10/21, 11/18, 12/2, 1/13, 1/27, 2/10, 2/24, 3/10, 3/24, 4/14, 4/28, 5/12, 5/26 |
2:45pm – 4:45pm |
On File |
|
Cadette Troop #845 (Miller) |
Troop Meetings |
9/30, 10/7, 10/21, 11/18, 12/2, 1/6, 1/20, 2/3, 2/17, 3/3, 3/17, 4/21, 5/5, 5/19 |
2:45pm – 5:00pm |
On File |
|
Cadette Troop #845 (Miller) |
Recruitment |
10/23/2009 |
5:30pm – 9:00pm |
On File |
Ayes: 5 Nays: 0 Absent:
Lauziere, Schaffer Abstain:
None
C. CURRICULUM [Schaffer, Miller, Koufodontes (alternate)]
Motion by Mrs. Miller, seconded by Mrs.
Koufodontes to move to accept the Motions and/or Resolutions as outlined in
Curriculum, Number 1.
1. Approved the Health/PE curriculum as written and as recommended by the Curriculum Committee.
Ayes: 5 Nays: 0 Absent: Lauziere, Schaffer Abstain: None
D.
NEGOTIATIONS & PERSONNEL [Miller, McDonald, Hibbett
(alternate)]
Motion by Mrs. Miller, seconded by Mrs.
Koufodontes to move to accept the Motions and/or Resolutions as outlined in Negotiations
& Personnel, Numbers 1 through 8.
1. Accepted, with regrets, the resignation of Donna Meyer, part-time paraprofessional, effective August 5, 2009.
2. Approved a Professional Services Agreement between the Oxford Township Board of Education and Lisa Frangione, to provide physical therapy services for the 2009-2010 school year at the following rates: $75.00 per hour – physical therapy
$70.00 per hour – IEP meetings
$300.00 each – evaluations
3. Approved a Professional Services Agreement between the Oxford Township Board
of Education and Occupational Therapy Services, to provide occupational therapy
services for the 2009-2010 school year at the following rates: $70.00 per hour – occupational
therapy
$70.00 per hour – IEP
meetings
$70.00 per hour –
evaluations
4. Approved a Settlement Agreement, as per the binding arbitration hearing of
July 27, 2009, between the Oxford Township Board of Education and Linda
Leenstra in the amount of $2,500.00.
- Rescinded the appointment
of Jennifer Saxton as a part-time (.50) non-tenured (10-month) teacher for
the 2009-2010 school year; Step A, Level BA at an annual salary of
$20,896.00. (5/28/09 meeting)
- Approved the appointment of
Jennifer Saxton as full-time (1.0) non-tenured (10-month) teacher for the
2009-2010 school year; Step A, Level BA +15 at an annual salary of
$42,542.00.
7. Rescinded the stipend of $2,500 for Jennifer Saxton as the GATE Coordinator for the 2009-2010 school year. (GATE Coordinator has been made part of her regular duties as a full-time teacher at no additional compensation.)
8. Approved the appointment of Michael Zulla, effective August 20, 2009, as a substitute custodian for the 2009-2010 school year at the rate of $11.50 per hour.
Ayes: 5 Nays: 0 Absent: Lauziere, Schaffer Abstain: None
E.
POLICY [Pierro, Schaffer, Lauziere (alternate)]
Motion by Mr. Pierro, seconded by Mrs. Koufodontes to move to accept
the Motions and/or Resolutions as outlined in Policy, Numbers 1.
1. Approve the first reading and adoption of the following revised policies and/or by-laws:
|
|
Policy/By-Law # |
Policy or By-Law Title |
|
1 |
5124 |
Reporting to Parents/Guardians |
Ayes: 5 Nays: 0 Absent: Lauziere, Schaffer Abstain: None
Motion by Mr. Pierro, seconded by Mrs. Koufodontes to TABLE the Motions and/or Resolutions under Policy numbers 2 and 3.
2. Approve the first reading and adoption of the following revised policies and/or by-laws:
|
|
Policy/By-Law # |
Policy or By-Law Title |
|
1 |
3000R |
Concepts & Roles in
Business & Non Instructional Operations: Goals & Objectives |
|
2 |
3510R |
Operations & Maintenance of Plant |
|
3 |
3451R |
Petty Cash Funds |
|
4 |
5145.12R |
Search & Seizure |
|
5 |
9000 |
Role of the Board |
|
6 |
9010 |
Role of the Member |
|
7 |
9020 |
Public Statements |
|
8 |
9110 |
Number of Members & Terms of Office |
|
9 |
9111 |
Qualifications for Board Members |
|
10 |
9113 |
Filling Vacancies |
|
11 |
9115 |
Oath of Office |
|
12 |
9121 |
Election & Duties of President and Vice-President |
|
12 |
9123 |
Board Secretary |
|
14 |
9125 |
Custodian of School Monies |
|
15 |
9130 |
Board Committees |
|
16 |
9200 |
Orientation & Training of Board Members |
|
17 |
9271 |
Code of Ethics |
|
18 |
9311 |
Formulation, Adoption, Amendment of Policies |
|
19 |
9321 |
Time, Place, Notification of Meetings |
|
20 |
9322 |
Public & Executive Sessions |
|
21 |
9323/9324 |
Agenda Preparation/Advance Delivery of Meeting Material |
|
22 |
9325 |
Parliamentary Procedure |
|
23 |
9325.4 |
Voting Method |
|
24 |
9326 |
Minutes |
|
25 |
9340 |
Membership In Associations |
|
26 |
9400 |
Board Self-Evaluation |
3. Approve the first reading of the following new policies (second reading and adoption to take place at the September 24, 2009 meeting).
|
|
Policy # |
Policy Title |
|
1 |
3600 |
Evaluation of Business
& Non-Instructional Operations |
|
2 |
9312 |
Formulation, Adoption, Amendment of By-Laws |
|
3 |
9313 |
Formulation, Adoption, Amendment of Administrative Regulations |
|
4 |
9314 |
Suspension of Policies, By-Laws and Regulations |
Ayes: 5 Nays: 0 Absent: Lauziere, Schaffer Abstain: None
F. PUBLIC
RELATIONS [Hibbett, Pierro, McDonald (alternate)]
No motions at this
time.
G.
TRANSPORTATION & CAFETERIA [Lauziere, Koufodontes, Miller (alternate)]
Motion by Mrs. Koufodontes, seconded by Mr. Pierro to move to accept
the Motions and/or Resolutions as outlined in Transportation & Cafeteria,
Number 1 and 2.
- Resolved, that the Oxford Township Board of Education award a contract for transportation
for the 2009-2010 school year to GST Transport Corp for the following
routes:
|
Destination |
Route # |
# of Days |
Per Diem |
Annual
Contract |
|
|
WH001 |
184 |
69.25 |
$12,742.00 |
|
|
WH002 |
184 |
69.25 |
$12,742.00 |
|
|
OC001 |
182 |
69.25 |
$12,603.00 |
|
|
OC002 |
182 |
69.25 |
$12,603.00 |
- Resolved, that the Oxford Township Board of Education renew a contract, at
the CPI of 3.34% for transportation for the 2009-2010 school year with GST
Transport Corp for the following routes:
|
Destination |
Route # |
# of Days |
Per Diem |
Annual
Contract |
|
|
SE001 |
182 |
86.80 |
$15,797.60 |
|
|
SE002 |
182 |
55.80 |
$10,155.60 |
Ayes: 5 Nays: 0 Absent: Lauziere, Schaffer Abstain: None
HEARING OF THE PUBLIC – (public comments on any topic permitted by law)
There was no public present at the meeting.
OLD BUSINESS
1. Employee Sick Day Bank – discussion postponed to September 24, 2009 meeting
2. Fitness Trail (PTA donation) – discussion postponed to Sept. 8, 2009 meeting
NEW BUSINESS
1. Ms. Decibus - NJSBA
Room reservations – payment due September 15, 2009
2. Mr.
Pierro - NJSBA sessions to be attended will be discussed at the September 8th
work session
3. Mr.
Hibbett – in the Washington Messenger there was an article that a Teen Support
Group meets at the OCS on Tuesday nights.
4. Mrs.
Miller – the District goals have been updated on the OCS website
5. Mr.
Magnuson – several parents have contacted him regarding their child’s
placement. At this point, no changes are
being made as the Teachers put a lot of work into each student’s placement and
that is to be respected.
6. Mr.
Magnuson – Student Medical Form issue will be addressed at back to school
night.
ADJOURNMENT
Motion by Mr. Pierro, seconded by Mrs. Koufodontes to
adjourn the meeting of the Oxford Township Board of Education at 8:10pm.
Respectfully submitted,
Patricia
A. Decibus, RSBA
Business Administrator/Board Secretary
August 20, 2009
ADDENDUM
D. NEGOTIATIONS & PERSONNEL [Schaffer, Miller, Koufodontes, (alternate)]