OXFORD TOWNSHIP BOARD OF EDUCATION

Oxford, New Jersey

REGULAR MEETING

Mr. Pierro, Board President, called the meeting to order at 6:05pm.

Mr. Pierro led all assembled in the Flag Salute.

Mr. Pierro read the following Open Public Meeting Act Statement: “This is to advise the general public and to instruct that it be recorded in the Minutes that in compliance with Chapter 231 of the Public Laws of 1975, entitled the “Open Public Meeting Act”, the Oxford Township Board of Education, on May 1, 2009 caused to be posted at the Office of the Board of Education located at 17 Kent Street, Oxford, New Jersey and faxed to The Express-Times and to the Office of the Municipal Clerk of the Township of Oxford, a meeting notice setting forth the time, date and location of this meeting. Members of the public who wish to address the Board will be given that opportunity before the Board adjourns for the evening.”

A Roll Call by the Board Secretary indicated:

Present: Mr. Al Pierro, President

Mrs. Linda Koufodontes, Vice-President

Mr. Charles Lauziere (arrived 6:46pm)

Mr. Scott McDonald

Mrs. Beth A. Miller

Mrs. Jennifer Schaffer

Absent: Mr. Matt Hibbett

Administration: Mr. Robert Magnuson, Principal/Chief School Administrator

Ms. Patricia Decibus, Business Administrator/Board Secretary

CORRESPONDENCE:

Letter received from the School Alliance Insurance Fund (SAIF) that the district has qualified for the SAIF 2008-2009 Tier #1 Safety Incentive Award. Award will be presented at the annual meeting on October 28, 2009 in Atlantic City. (Mr. Magnuson & Ms. Decibus will attend to accept the award).

ACCEPTANCE OF MINUTES:

1. Motion by Mr. Pierro, seconded by Mrs. Koufodontes to accept the following meeting minutes:

Date	Work Session	Regular	Executive	Special
September 24, 2009		X
October 08, 2009	X

Motion carried by voice vote with Mrs. Schaffer abstaining.

I. Mr. Magnuson, CSA reported on the following:

1. Upcoming events

2. PTA Playground Update

3. Proposed Legislation & Code Changes

4. QSAC Update

5. Everyday Math Anecdotal Report

6. Affirmative Action Meeting

7. Future Staff Meetings

8. School Picture Photographer

9. Appropriate Software Usage

10. State Reports

11. Bus Incident – HS Student

12. ARRA Letter

13. Parent Conferences

14. Student Council Mock Election

15. Cluster Director Update

16. FCSCCE Update

17. 10/12/09 In-Service

18. Fire Drill Report

19. Bus Evacuation Drill Report

20. Red Ribbon

21. Assemblies

II. Ms. Decibus, SBA/BS reported on the following:

1. Fiscal

· Skylands Interest (September 2009) $ 278.33

· NJ Cash Management (September 2009) $ 168.87

· SAIF Safety Award

2. Food Service

· September Profit/Loss $1,120.87

· Year-To-Date Profit/Loss $1,120.87

3. Transportation

· DRTRS Report

4. Buildings & Grounds

· Renovation Update

· LRFP Update

III. Enrollment – September

Oxford Central School (PreK – 8)

285

Warren Hills Regional High School

Regular Education

Special Education

113

Warren County Vo-Tech

Regular Education

Special Education

Out of District

Mountain Lakes Board of Education

Hunterdon ESC – Tewksbury

Ridge & Valley Charter School

Non Public

Blair Academy

Good Shepherd Christian Academy

Saint Mary’s

Saint Philip & James

Pius X (PA)

Out Lady Mt. Carmel (PA)

Total District Enrollment

456

IV. Committee Reports:

Board Member	Committee	Comments
Mrs. Koufodontes	Budget & Finance	Met on 10/1 – working on budget meeting schedule.
Mr. McDonald	Buildings & Grounds	Steps to be redone first week of November. Roof is substantially complete.
Mrs. Schaffer	Curriculum	No report.
Mrs. Miller	Negotiations & Personnel	No report.
Mr. Pierro	Policy	No report.
Mr. Hibbett	Public Relations	Mr. Magnuson: Author visit should be in paper and the website is being updated more frequently.
Mr. Lauziere	Transportation & Cafeteria	No report.

V. Hearing of the Public – Comments are to be specific to pending motions on this agenda.

There were no comments from the public at this time.

The following resolutions and motions have been reviewed and are recommended by the Chief School Administrator, and/or the School Business Administrator of the Oxford Township Board of Education:

A. BUDGET & FINANCE [Koufodontes, Hibbett, Schaffer (alternate)]

Motion by Mrs. Koufodontes, seconded by Mr. Pierro to move and accept the Motions and/or Resolutions as outlined in Budget and Finance, Numbers 1 through 11.

1. Approved the report of the Treasurer for September 2009 delineating monthly account activity and account reconciliation as itemized in the attached A-149 schedule.

2. Approved the report of the Board Secretary and the monthly certification that no budgetary line item account has been over-expended in violation of N.J.A.C. 6A:23-2.11(a) for September 2009.

3. Approved the School Business Administrator’s monthly report of transfers for September 2009 as itemized documenting transfers in accordance with N.J.S.A. 18A:22-9.1.

4. Approved the bank reconciliation of the School Cafeteria Account as of September 30, 2009.

5. Approved the Cafeteria Bill list for the month of September 2009.

6. Approved the Agency Bill List/Bank Reconciliation for period ending September 30, 2009.

7. Approved the issuance of warrants (checks) for the payment of the items on the Accounts Payable Bill list (including payroll) for October 2009 in the amount of $ 532,385.61.

8. Approved the Payroll Bill lists dated:

i. October 15, 2009

ii. October 30, 2009

9. Approved the issuance of warrants (checks) for the payment of the items on the Referendum 2008 bill list(s) for October 2009 in the amount of $15,932.00.

10. WHEREAS the Oxford Township Board of Education is required pursuant to N.J.S.A. 18A:11-12 to adopt policy and approve travel expenditures by district employees and board members using local, State, or Federal funds to ensure that travel is educationally necessary and fiscally prudent; and

WHEREAS the board of education has determined that the training and/or informational programs set forth below are directly related to and within the scope of employee and board members’ duties; and

WHEREAS, the board of education has determined that the school district travel expenditures for the following programs are in compliance with State travel guidelines as established by the Department of the Treasury and within the guidelines established by the federal Office of Management and Budget; except as superseded by conflicting provision of Title 18A of the New Jersey Statutes; and

WHEREAS the board of education finds that a mileage reimbursement rate equal to that of the NJ OMB circular guide reimbursement rate of .31 per mile is a reasonable rate and

WHEREAS, the board of education has determined that participation in the listed training and informational programs are in compliance with the district policy on travel; therefore be it

RESOVED that the board of education hereby approves the attendance of the listed employees or school board members at the listed training or informational programs, and the costs of attendance including all registration fees, and statutorily authorized travel expenditures, provided that such expenditures are within the annual maximum travel expenditure amount; and be it further

RESOLVED that the Oxford Township Board of Education authorizes in advance, as required by statute, attendance at the following training programs and informational events:

Name

Event

Location/Date(s)

Expense

Estimated Cost

Nyman, Marianne

LPR Renewal

Hackettstown, NJ

October 12, 2009

Registration:

Mileage:

GAAP Acct:

$50.00

$0.00

(11-000-213)

Lurz, Lisa

Nemeth, Leslie

FCSCCE – Character Education Kick-Off Meeting

New Brunswick, NJ

October 15, 2009

Registration:

Mileage:

GAAP Acct:

No Charge

$17.67

(20-441-100)

Kenney, Mike

FCSCCE – Character Education Kick-Off Meeting

New Brunswick, NJ

October 15, 2009

Registration:

Mileage:

GAAP Acct:

No Charge

$21.85

(20-441-100)

Saraiva, Marlene

FCSCCE – Character Education Kick-Off Meeting

New Brunswick, NJ

October 15, 2009

Registration:

Mileage:

GAAP Acct:

No Charge

$18.60

(20-441-100)

Carr, Patricia

FCSCCE – Character Education Kick-Off Meeting

New Brunswick, NJ

October 15, 2009

Registration:

Mileage:

GAAP Acct:

No Charge

$10.89

(20-441-100)

Nyman, Marianne

2009 Annual Cummins Adolescent Program

Morristown, NJ

October 15, 2009

(After School)

Registration:

Mileage:

GAAP Acct:

$0.00

$14.26

(11-000-213)

Nyman, Marianne

Medical Emergencies in the School Setting 2009

Wayne, NJ

October 19, 2009

(After School)

Registration:

Mileage:

GAAP Acct:

$20.00

$29.62

(11-000-213)

Saraiva, Marlene

RTI Helping Struggling Students Learn

New Brunswick, NJ

October 27 – 28, 2009

Registration:

Mileage:

GAAP Acct:

$270.00

$51.24

(20-270-200)

Decibus, Patricia

SAIF: Construction Risk Mgt.

Flemington, NJ

November 9, 2009

Registration:

Mileage:

No Charge

Not Requested

DeMarco, Lisa

Kindergarten Workshop - #1

Wayne, NJ

November 12, 2009

Registration:

Mileage:

GAAP Acct:

No Charge

$32.24

(11-000-223)

Decibus, Patricia

Halloran, Carol

NJASBO: A Closer Look at the Accountability Regulations

Mt. Olive, NJ

November 17, 2009

Registration:

Mileage:

GAAP Acct:

Subscription

$7.44

(11-000-251)

Gifford, Jolyn

Introduction to PROMPT Technique

New Providence, NJ

November 16-18, 2009

Registration:

Mileage:

GAAP Acct:

$650.00

(20-250-200)

Diaz, Helen

SEMI Regional Meeting

Pennington, NJ

November 17, 2009

Registration:

Mileage:

GAAP Acct:

No Charge

$26.78

(11-000-219)

Magnuson, Robert

Healthy Community Development Leaders Academy

Hamilton, NJ

November 13, 2009

Registration:

Mileage:

GAAP Acct:

No Charge

$31.00

(11-000-230)

Mazzeo, Rosa-Marie

Differentiating Instruction in Mixed Ability Classroom

Parsippany, NJ

December 11, 2009

Registration:

Mileage:

GAAP Acct:

$165.00

$5.87

(11-000-223)

Gifford, Jolyn

Pediatric Tracheotomy Training

East Stroudsburg, PA

November 11, 2009

Registration:

Mileage:

GAAP Acct:

$0.00

$9.92

(11-000-213)

11. Approved a Hold Harmless Agreement between the Oxford Township Board of Education and Mrs. Kim Gopinathan effective October 5, 2009. (A copy of agreement is on file in the Business Office.)

Ayes: 6 Nays: 0 Absent: Hibbett Abstain: 0

B. BUILDING AND GROUNDS [McDonald, Lauziere, Pierro (alternate)]

Motion by Mr. McDonald, seconded by Mrs. Koufodontes to move and accept the Motions and/or Resolutions as outlined in Buildings and Grounds, Numbers 1 and 2.

1. Approved the following requests for Use of School Facilities pursuant to Policy #1330R:

Organization	Event/Purpose	Date(s)	Time	Insurance
Brownie Troop #1092 (Parks)	Fall Decoration Project	10/15/2009	3:00-4:30pm	Travelers 6606612L339 Exp 01/01/10
Brownie Troop #453 (Duca/Calavano)	Troop Meetings	10/8, 11/12, 12/10, 1/7, 1/21, 2/4, 2/18, 3/4, 3/18, 4/15, 4/29, 5/6, 5/20	3:00-4:30pm	Travelers 6606612L339 Exp 01/01/10
K-Kids (Fallen, Miller, Doyle)	Fall Dance	10/30/2009	7:00-9:00pm	N/A
OCS PTA (Frasca)	Clothing Drive	11/13, 11/14, 11/15	Various	Receipt Pending
OYA (Pierro)	Movie Night	10/23, 11/13, 12/18, 1/15, 2/19, 3/19, 4/16, 5/21	6:00pm-9:00pm	Receipt Pending
Daisy Troop #94212 (Koufodontes)	Troop Meetings	11/12, 12/3, 1/7, 2/4, 3/4, 3/29, 4/12, 5/6, 6/3 11/23/2009	3:00-4:30pm 6:00-7:30pm	Travelers 6606612L339 Exp 01/01/10

2. Approve Change Order #01 for Project #2008033A (Roof Replacement & Misc. Work) resulting in a charge of $10,894.15 as follows:

Additional sheathing parapet walls $12,640.00

Decking ($ 425.60)

Ceiling Tiles due to water damage ($ 760.00)

Re-Painting due to water damage ($ 560.25)

Ayes: 6 Nays: 0 Absent: Hibbett Abstain: 0

C. CURRICULUM [Schaffer, Miller, Koufodontes (alternate)]

Motion by Mrs. Schaffer, seconded by Mrs. Koufodontes to move and accept the Motions and/or Resolutions as outlined in Curriculum, Number 1.

1. Approved the following School Related Activities:

Grade(s)

Destination

When

Est. Cost/Transportation

1^st

State Theater for the Arts

Easton, PA

May 2010

$2.50 per pupil / N/C per adult

Admission & Transportation offset by PTA donation.

5^th

Independence Hall

Philadelphia, PA

November 2009

Cost to be determined. Transportation offset by PTA donation.

Ayes: 6 Nays: 0 Absent: Hibbett Abstain: 0

D. NEGOTIATIONS & PERSONNEL [Miller, McDonald, Hibbett (alternate)]

Motion by Mrs. Miller, seconded by Mrs. Koufodontes to move and accept the Motions and/or Resolutions as outlined in Negotiations & Personnel, Numbers 1 through 5.

1. Approved Robert J. Magnuson as the district designated Homeless Student Liaison for the 2009-2010 school year.

2. Approved the appointment of the following individuals for substitute positions for the 2009-2010 school year (all appropriate documents are on file in the CSA’s Office):

Name	Position	Rate
Gallo, Kelly	Teacher	As per CBA
Verdon, Bob	Teacher	As per CBA

3. Approved the appointment and stipend amount for the following individuals as co-curricular advisors for the 2009-2010 school year:

Activity Employee Stipend GAAP Account

7^th grade Advisor Patricia Carr $750.00 11-401-100-100-000

8^th grade Advisor Patricia Carr $800.00 11-401-100-100-000

Yearbook Patricia Carr $690.00 11-401-100-100-000

Stacy Drechsel $690.00 11-401-100-100-000

K-Kids Nancy Fallen $550.00 11-401-100-100-000

Linda Miller $400.00 11-401-100-101-000

Ellen Doyle $400.00 11-401-100-101-000

Student Council Elena Kantz $500.00 11-401-100-100-000

Heather Dowd $500.00 11-401-100-100-000

Newspaper Lisa Lurz $200.00 11-401-100-100-000

Music Concert Shirley Firling $220.00 11-401-100-100-000

Battle of the Books 3/4 Rose Mazzeo $266.66 11-401-100-100-000

Battle of the Books 5/6 Jeanne Kimball $266.67 11-401-100-100-000

Battle of the Books 7/8 Lisa Lurz $266.67 11-401-100-100-000

Battle of the Minds 5/6 Jeanne Kimball $125.00 11-401-100-100-000

Battle of the Minds 7/8 Elena Kantz $125.00 11-401-100-100-000

Katie Stocker $125.00 11-401-100-100-000

Lego League Joy Paola $125.00 11-401-100-100-000

REBEL Robert Causton $550.00 20-431-100-100-000

4. Approved the appointment of and stipend amount for the following individuals as athletic advisors for the 2009-2010 school year:

Activity Employee Stipend GAAP Account

Kindergarten Soccer Robert Causton $900.00 11-402-100-100-000

Floor Hockey Robert Causton $900.00 11-402-100-100-000

Archery Robert Causton $900.00 11-402-100-100-000

Matt Hibbett $0.00 Volunteer

5. Approved the appointment of Mildred Hahn, Elena Kantz, Patricia Carr, Stacy Drechsel, Marie Lunghi and Wanda Christiansen as after-school tutors for the 2009-2010 school year. Hourly rate as per collective bargaining agreement.

Ayes: 6 Nays: 0 Absent: Hibbett Abstain: 0

E. POLICY [Pierro, Schaffer, Lauziere (alternate)]

Motion by Mr. Pierro, seconded by Mrs. Koufodontes to move and accept the Motions and/or Resolutions as outlined in Policy, Numbers 1 and 2.

1. Approved the first reading and adoption of the following mandated or revised policies and/or by-laws:

	Policy/By-Law #	Policy or By-Law Title
1	5131	Conduct/Discipline
2	5118	Non-Residents

2. Approved the second reading and adoption of the following new policies (first reading took place on September 24, 2009).

	Policy #	Policy Title
1	3600	Evaluation of Business & Non-Instructional Operations
2	9312	Formulation, Adoption, Amendment of By-Laws
3	9313	Formulation, Adoption, Amendment of Administrative Regulations
4	9314	Suspension of Policies, By-Laws and Regulations

Ayes: 6 Nays: 0 Absent: Hibbett Abstain: 0

F. PUBLIC RELATIONS [Hibbett, Pierro, McDonald (alternate)]

No motions at this time.

G. TRANSPORTATION & CAFETERIA [Lauziere, Koufodontes, Miller (alternate)]

No motions at this time.

H. HEARING OF THE PUBLIC – (public comments on any topic permitted by law)

There were no comments from the public.

OLD BUSINESS

1. Employee Sick Day Bank – Mrs. Koufodontes reported that she is still waiting for a response from the OEA on this matter.

NEW BUSINESS

1. Nov 19, 2009 (7:30pm) Warren County Fall Meeting – School Finance under the New Regulations & Getting Your Budget Passed in the Economic Slump – same night as BOE meeting. Board would like to attend, so November 19^th BOE meeting will start at 5:30pm. Ms. Decibus to handle registration and meeting change notice.

2. BOE Packet delivery – Ms. Decibus requested that the delivery date be changed from the Friday before the meeting until Monday – Board was in agreement.

3. WHRHS – AYP%: Mr. Lauziere stated that he received a letter in the mail that the HS did not meet the standard. Mr. Magnuson was not aware and said he would check into this.

4. Walking students – Mrs. Miller asked if we encourage students that walk to school to walk in groups. Mr. Magnuson responded that we do.

5. Flu season – Mrs. Miller asked if classrooms were equipped with items to assist if students become ill in class. Mr. Magnuson responded that Mrs. Nyman, RN (School Nurse) has supplies in all rooms as required.

6. Holidays – Mrs. Miller asked if we tie the curriculum to the holidays. For instance did the students learn anything about Christopher Columbus other than they get the day off from school? Mr. Magnuson responded that lessons are taught about all holidays.

ADJOURNMENT

Motion by Mr. Pierro, seconded by Mrs. Koufodontes to adjourn the meeting of the Oxford Township Board of Education at 7:32pm.

Respectfully submitted,

Patricia A. Decibus, RSBA

Business Administrator/Board Secretary