Mr. Hibbett, Board
President called the meeting to order at 6:03pm.
Mr. Hibbett led all
assembled in the Flag Salute.
Mr. Hibbett read the following Open Public Meeting Act Statement: “This
is to advise the general public and to instruct that it be recorded in the
Minutes that in compliance with Chapter 231 of the Public Laws of 1975,
entitled the “Open Public Meeting Act”, the Oxford Township Board of Education,
on May 4, 2010 caused to be posted at the Office of the Board of Education
located at 17 Kent Street, Oxford, New Jersey and faxed to the Office of the
Municipal Clerk of the Township of Oxford, a meeting notice setting forth the
time, date and location of this meeting.
Members of the public who wish to address the Board will be given that
opportunity before the Board adjourns for the evening.”
Ms. Martucci, Board Secretary called the roll:
Present: Mr. Matt Hibbett, President
Mr.
Mrs. Linda Koufodontes
Mrs. Kristine McGrath
Mrs. Beth Miller (left at 7:01pm & returned at 7:43pm)
Mr. Al Pierro
Absent: Mr.
Administrative Staff: Mr. Robert Magnuson, Chief School Administrator
Ms. Milissa Dachisen, Director of Special Services
Ms.
Patricia Martucci, Business Administrator
PRESENTATION:
A presentation
was made in recognition of the
Paige Bechtle, Dan Schaffer, Ryan
Henson, Taylor VanOrder, Rahul Patel, and Jenna Ischinger.
Coaches: Mrs. Elaina Kantz, Ms. Katie Stocker
A
video presentation from NJ Close-Up was shown featuring the 7th
Grade Class Trip highlighting the MARE program.
ACCEPTANCE OF MINUTES:
1. Motion by Mr. Hibbett, seconded by Mrs. Koufodontes to accept the following meeting minutes:
|
Date |
Work Session |
Regular |
Executive |
Special |
|
October 28, 2010 |
|
X |
X |
|
Motion carried by unanimous voice vote.
Mr. Magnuson, CSA reported on the following items:
1.
2. District Compliance Report
3. 7th/8th Grade Fundraiser
4. PTA Vendor Fair
5. Rotary Club – Dictionaries
6. Grinspec Meeting 11/15/2010
7. Regulations Update
8. Fitness Trail
9. Policy Update: Legal references changes
10. Best Work Portfolio’s: 1st, 2nd, 3rd grades
Ms. Dachisen, DSS reported on the following items:
Ms. Martucci, SBA/BS reported
on the following items:
1. Fiscal
· Interest Earned (October 2010)
§ Capital Account $137.39
§ NJ Cash Management $ 86.65
§ Referendum 2008 $ 60.35
2. Food Service
· Profit/Loss
·
October 2010 Profit/Loss $ 682.62
·
Year-To-Date Profit/Loss $2,568.29
ENROLLMENT – October 2010
|
Home Instruction |
287 1 |
|
Regular Education Special Education |
98 1 |
|
Regular Education Special Education |
28 7 |
|
Out
of District Hunterdon ESC – Stepping Stone Bonnie Brae |
1 1 2 1 |
|
|
2 |
|
Non
Public Saint Mary’s Saint Philip & James Pius X (PA) Out Lady Mt. Carmel (PA) |
1 5 2 5 2 1 |
|
Total District Enrollment |
445 |
COMMITTEE REPORTS:
|
Board Member |
Committee |
Comments |
|
Mr. Pierro |
Budget & Finance |
No report. |
|
Mr. McDonald |
Buildings & Grounds |
Absent – no report. |
|
Mrs. Koufodontes |
Curriculum |
Technology curriculum on for approval tonight. Also looking into a Karate Unit for the Health and P/E curriculum. |
|
Mrs. McGrath |
Negotiations |
Will discuss in Executive Session. |
|
Mrs. Miller |
Personnel |
No report. |
|
Mr. Hibbett |
Policy |
Many policy updates to come. |
|
Mr. Lauziere |
Transportation & Cafeteria |
Maschio’s is looking to set up a Food Advisory meeting with students, administration, and maybe a few parents. |
HEARING OF
THE PUBLIC – Comments are
to be specific to pending motions on this agenda.
· Mrs. Sheri Miller – conflict with Winter Concert and her daughter not being able to participate in the concert if she is not in school on December 15th. Requested Board make an exception to the policy and allow her daughter to participate.
* * * * * * * * * * * * * * *
Motion by Mr. Hibbett, seconded by Mr. Lauziere
to make an exception to school policy and to allow Jaelynn Miller, a second
grade student at OCS, to participate in the Winter Concert on December 15, 2010
without attending school that day due to a trip to
Ayes: Lauziere Nays: Koufodontes, McGrath, Pierro, Hibbett Absent: McDonald, Miller
Motion failed.
VII. The following resolutions and motions have
been reviewed and are recommended by the Chief School Administrator, and/or the
School Business Administrator of the Oxford Township Board of Education:
A. BUDGET & FINANCE [Pierro, Lauziere, Hibbett (alternate)]
Motion by Mr. Pierro, seconded by Mrs.
Koufodontes to move and to accept the Motions and/or Resolutions as outlined in
Budget and Finance, Numbers 1 through 10.
1. Approved the Treasurer of School Monies monthly report for October 2010 delineating account activity and account reconciliation as itemized in the attached A-149 schedule.
2. Approved the report of the Board Secretary and the monthly certification that no budgetary line item account has been over-expended in violation of N.J.A.C. 6A:23-1-22 for October 2010.
3. Approved the Business Administrator’s monthly report of transfers for October 2010 as itemized documenting transfers in accordance with N.J.S.A. 18A:22-9.1.
4. Approved the Food Service Bill List and Bank Reconciliation for the period ending October 2010.
5. Approved the Agency Bill List & Bank Reconciliation for the period ending October 2010.
6. Approved the issuance of warrants (checks) for the payment of the items on the Accounts Payable Bill list (including payroll) for November 2010 in the amount of $391,926.04.
7. Approved the Payroll Bill lists dated:
i. November 15, 2010
ii. November 30, 2010
8. Approved the issuance of warrants (checks)
for the payment of the items on the Referendum 2008 bill list for November 2010 in the amount of $0.00.
(No warrants issued).
9. WHEREAS the Oxford Township Board of Education is
required pursuant to N.J.S.A. 18A:11-12 to adopt policy and approve travel
expenditures by district employees and board members using local, State, or
Federal funds to ensure that travel is educationally necessary and fiscally
prudent; and
WHEREAS the board of education has determined that the
training and/or informational programs set forth below are directly related to
and within the scope of employee and board members’ duties; and
WHEREAS, the board of education has determined that
the school district travel expenditures for the following programs are in
compliance with State travel guidelines as established by the Department of the
Treasury and within the guidelines established by the federal Office of
Management and Budget; except as superseded by conflicting provision of Title
18A of the New Jersey Statutes; and
WHEREAS the board of education finds that a mileage
reimbursement rate equal to that of the
NJ OMB circular guide reimbursement rate of .31 per mile is a reasonable rate; and
WHEREAS, the board of education has determined that
participation in the listed training and informational programs are in
compliance with the district policy on travel; therefore be it
RESOVED that the board of education hereby approves
the attendance of the listed employees or school board members at the listed
training or informational programs, and the costs of attendance including all
registration fees, and statutorily authorized travel expenditures, provided
that such expenditures are within the annual maximum travel expenditure amount;
and be it further
RESOLVED that the Oxford Township Board of Education
authorizes in advance, as required by statute, attendance at the following
training programs and informational events:
|
Name |
Event |
Location/Date(s) |
Expense |
Estimated Cost |
|
Esposito,
Debbie DiRenzo,
Laura |
Annual |
April 1, 2011 |
Registration: Mileage: GAAP Acct: |
$195.00 ea $ 0.00 20-270-200-300 |
|
Gilberti,
Angela |
Navigating the Journey |
Mountainside, NJ Nov 9, 2010 |
Registration: Mileage: GAAP Acct: |
$0.00 $0.00 N/A |
|
Pillus,
Laurie |
Vo-Tech Transition Meeting |
Nov 2, 2010 |
Registration: Mileage: GAAP Acct: |
$0.00 $0.00 N/A |
|
Saraiva,
Marlene |
Understanding Sex Offender – Risk
Assessment |
Nov 15, 2010 |
Registration: Mileage: GAAP Acct: |
$0.00 $0.00 N/A |
|
Saraiva,
Marlene |
In Class Consultation Model |
Nov 19, 2010 |
Registration: Mileage: GAAP Acct: |
$0.00 $0.00 N/A |
|
Pettinelli,
Shannon |
APA Training |
Dec 1, 2010 |
Registration: Mileage: GAAP Acct: |
$0.00 $0.00 N/A |
|
Kantz, Elena |
9th Annual Council of
Holocaust Educations Conference |
Dec 3, 2010 |
Registration: Mileage: GAAP Acct: |
$45.00 $0.00 20-270-200-300 |
|
Kantz, Elena |
Safeguarding Diversity |
Dec 7, 2010 |
Registration: Mileage: GAAP Acct: |
$0.00 $0.00 N/A |
10. Approved an Agreement to provide Therapy Services between the Oxford Township Board of Education and J & B Therapy Services, LLC for the period October 27, 2010 through June 30, 2011, at the rate of $85.00 per hour. (Contract is on file in the Business Office).
Ayes: 5 Nays: 0 Absent: McDonald, Miller Abstain: 0
B. BUILDING AND GROUNDS [McDonald, Hibbett, Lauziere (alternate)]
Motion by Mr. Hibbett, seconded by Mr.
Pierro to move and to accept the Motions and/or Resolutions as outlined in
Buildings and Grounds, Number 1.
1. Approved the following requests for Use of School Facilities pursuant to Policy #1330R:
|
Organization |
Event/Purpose |
Date(s) |
Time |
Insurance |
|
Scouts (Moorehead) |
Rehearsal |
11/18/2010 |
7:00-9:00pm |
On File |
|
OCS Student Council |
Fundraising Dance |
12/3/2010 |
6:00-9:00pm |
On File |
|
OYA (Nyland) |
Basketball Practice |
11/20/2010 |
8:00–12:00pm |
On File |
|
OYA (Pierro) |
Pizza Party Santa Day |
11/17/2010 12/5/2010 |
5:00pm-8:00pm 10:00am-4:00pm |
On File |
Ayes: 5 Nays: 0 Absent: McDonald, Miller Abstain: 0
C.
CURRICULUM [Koufodontes, McGrath, Miller (alternate)]
Motion by Mrs. Koufodontes, seconded by Mr.
Lauziere to move and to accept the Motions and/or Resolutions as outlined in
Curriculum, Number 1 and 2.
1. Approvde the following School Related Activities:
|
Grade(s) |
Destination |
When |
Est. Cost/Transportation |
|
3rd-6th |
Blairstown Evangelical Free Church |
February 2011 |
TBD |
|
6th |
State House / Planetarium |
April 2011 |
PTO Mini Grant |
|
5th |
DARE – Iron Pigs |
April 2011 |
DARE Program |
2.
Approved the
Ayes: 5 Nays: 0 Absent: McDonald, Miller Abstain: 0
D.
NEGOTIATIONS [McGrath,
Pierro, Koufodontes (alternate)]
Chairperson’s Statement: I recommend and
move to accept the Motions and/or Resolutions as outlined in Negotiations,
Numbers 1 through __. – NO MOTIONS AT THIS TIME.
E.
PERSONNEL [Miller, Koufodontes, McGrath (alternate)]
Motion by Mr. Hibbett, seconded by Mrs.
Koufodontes to move and to accept the Motions and/or Resolutions as outlined in
Personnel, Number 1 through 5.
1. Approved the appointment of the following individuals for substitute positions for the 2010-2011 school year (rate as per CBA):
|
Name |
Position |
Certificate Expiration/Type |
|
Samantha Davey |
Teacher/Aide |
1/2/2016 |
2. Approved Mrs. Angela Gilberti, as an after school tutor, for the 2010-2011 school year, rate as per CBA.
3. Acknowledged the receipt of tenure, effective September 1, 2010 by the following staff members:
Jessica DeWitt
4. Approved the appointment of Mrs. Renee Sturm, as a part-time preschool aide, for the period November 15, 2010 through April 15, 2011 at an hourly rate of $12.30. (11-215-100-106)
5. Approved Ellen Doyle as a part-time aide for 1D for the period November 15, 2010 through April 15, 2010 at an hourly rate of $12.30.
Ayes: 5 Nays: 0 Absent: McDonald, Miller Abstain: 0
F. POLICY [Hibbett,
Miller, McDonald (alternate)]
Chairperson’s Statement: I recommend and move to accept the Motions
and/or Resolutions as outlined in Policy, Numbers 1 through ___. NO MOTIONS AT THIS TIME.
G.
TRANSPORTATION &
CAFETERIA [Lauziere, McDonald,
Pierro (alternate)]
Chairperson’s Statement: I recommend and move to accept the Motions
and/or Resolutions as outlined in Transportation & Cafeteria, Number 1
through __. NO MOTIONS AT THIS TIME.
HEARING OF
THE PUBLIC – Comments
and/or questions on any topic.
There were no comments from the public at this time.
EXECUTIVE SESSION
The next topics on the agenda,
___ Confidential
by Federal Law, State Statue or Rule of Court
___ Impairment
of the right to receive US Government funds
___ Unwarranted
invasion of individual privacy
_X_ Negotiations
___ Purchase
of property or investment of public funds
___ Tactics/Techniques
of protecting safety and property of the public
___ Attorney-Client
Privilege or anticipated and pending litigation
___ Personnel
matters
___ Quasi-Judicial
deliberation of a public body
falls within an exception of our open meetings policy and permits the
Board to have a private discussion, since it deals with negotiations as
contained in N.J.S.A. 10:4-12 and 10:4-13.
Motion by Mr.
Hibbett, seconded by Mrs. Koufodontes to enter Executive Session at 7:15pm.
Motion carried by
unanimous voice vote.
It is hereby
resolved that the Board will now go into private session to discuss negotiations. Any discussion held by the Board which need
not remain confidential will be made public as soon as practicable. Minutes of the private session will not be
disclosed until the need for confidentiality no longer exists. The Board will reconvene in public session at
the conclusion of the closed session.
RETURN TO PUBLIC SESSION
Motion by Mr. Hibbett, seconded by Mrs. Koufodontes to reconvene to Public Session at 7:40pm.
Motion carried by unanimous voice vote.
OLD BUSINESS
Teacher Blogs – not
being kept updated.
Need for additional
security cameras outside the building.
NEW BUSINESS
Letter being sent home regarding pictures taken in the classrooms
during the Halloween Parties. Some of
the pictures showed up on Facebook etc.
ADJOURNMENT
Motion by Mr. Hibbett,
seconded by Mr. Lauziere to adjourn the meeting of the Oxford Township Board of
Education at 7:55pm.
Respectfully submitted,
Patricia
A. Martucci,
RSBA
Business Administrator/Board Secretary