Mr. Chuck Lauziere,
Vice-President called the meeting to order at 6:05 pm
Mr. Lauziere led all
assembled in the Flag Salute.
Mr. Lauziere read the Open Public Meeting Act Statement: “This is to advise
the general public and to instruct that it be recorded in the Minutes that in
compliance with Chapter 231 of the Public Laws of 1975, entitled the “Open
Public Meeting Act”, the Oxford Township Board of Education, on May 4, 2010 caused
to be posted at the Office of the Board of Education located at 17 Kent Street,
Oxford, New Jersey and faxed to the Office of the Municipal Clerk of the
Township of Oxford, a meeting notice setting forth the time, date and location
of this meeting. Members of the public
who wish to address the Board will be given that opportunity before the Board
adjourns for the evening.”
Ms. Martucci, Board Secretary called the roll:
Present: Mr. Chuck Lauziere, V.P.
Mrs. Linda Koufodontes
Mrs. Kristine McGrath
Mrs. Beth A. Miller
Mr. Al Pierro
Absent: Mr. Matt Hibbett, Mr. Scott McDonald
Administration: Mr. Robert Magnuson, Chief School Administrator
Ms. Milissa Dachisen, Director of Special Services
Ms.
Patricia Martucci, Business Administrator
CORRESPONDANCE:
Letter
received from Bob Frankenfield the Executive Director of Family Promise
thanking the
Letter
sent to Jimmy Farkas on his recently completed Eagle Scout project.
ACCEPTANCE OF MINUTES:
1. Motion by Mr. Lauziere, seconded by Mrs. Koufodontes to accept the following meeting minutes:
|
Date |
Work Session |
Regular |
Executive |
Special |
|
November 18, 2010 |
|
X |
X |
|
Motion carried by unanimous voice vote.
Mr. Magnuson, CSA reported on the following:
1.
Student Council Dance
2.
Meeting with Massoud—Roof
3.
PTA Kids for Kids update
4.
Warren Hills Cluster meeting
5.
6.
Legislative Update
7.
Policy/ Regulation Update
Ms. Dachisen, DSS reported on the following:
Ms. Martucci, SBA reported on
the following:
1. Fiscal
· Interest Earned (November 2010)
§ Capital Account $144.17
§ NJ Cash Management $ 84.97
§ Referendum 2008 $ 55.01
2. Food Service
· Profit/Loss
·
November 2010 Profit/Loss $ 551.59
·
Year-To-Date Profit/Loss $3,119.88
· Food Advisory Meeting
ENROLLMENT – November 2010
|
Home Instruction |
286 1 |
|
Regular Education Special Education |
100 1 |
|
Regular Education Special Education |
30 7 |
|
Out
of District Hunterdon ESC – Stepping Stone Bonnie Brae |
1 1 2 1 |
|
|
2 |
|
Non
Public Saint Mary’s Saint Philip & James Pius X (PA) Out Lady Mt. Carmel (PA) |
1 5 3 4 2 1 |
|
Total District Enrollment |
448 |
COMMITTEE REPORTS:
|
Board Member |
Committee |
Comments |
|
Mr. Pierro |
Budget & Finance |
Apologize for missing the meeting due to work issue. 2011-12 budget goals discussed with administration at meeting on December 13th. |
|
Mr. McDonald |
Buildings & Grounds |
Mr. Lauziere: solar, security camera’s, shared service with Lopatcong discussed at meeting on December 13th. |
|
Mrs. Koufodontes |
Curriculum |
Meeting held December 7th – minutes were distributed. |
|
Mrs. McGrath |
Negotiations |
Meeting held December 7th – will discuss later in Executive Session. |
|
Mrs. Miller |
Personnel |
Meeting held and discussion of personnel assignments for 2011-12. |
|
Mr. Hibbett |
Policy |
Absent – no report. |
|
Mr. Lauziere |
Transportation & Cafeteria |
Food Advisory meeting was held on December 15th with students, parents, staff & Maschio’s. |
|
|
|
|
First - HEARING
OF THE PUBLIC – Comments
are to be specific to pending motions on this agenda. (Please hold comments on other topics until
the Second Hearing of the Public).
There were no members of the public present.
* * * * * * * * * * * * *
VII. The following resolutions and motions have
been reviewed and are recommended by the Chief School Administrator, and/or the
School Business Administrator of the Oxford Township Board of Education:
A. BUDGET & FINANCE [Pierro, Lauziere, Hibbett (alternate)]
Motion by Mr. Pierro, seconded by Mrs.
Koufodontes to move and to accept the Motions and/or Resolutions as outlined in
Budget and Finance, Numbers 1 through 13.
1. Approved the November 2010 A-149 schedule delineating account activity and account reconciliation.
2. Approved the report of the Board Secretary and the monthly certification that no budgetary line item account has been over-expended in violation of N.J.A.C. 6A:23-1-22 for November 2010.
3. Approved the Business Administrator’s monthly report of transfers for November 2010 as itemized; documenting transfers in accordance with N.J.S.A. 18A:22-9.1.
4. Approved the Food Service Bill List and Bank Reconciliation for the period November 2010.
5. Approved the Agency Bill List & Bank Reconciliation for the period November 2010.
6. Approved the Student Activities Bill List & Bank Reconciliation for July – November 2010.
7. Approved the issuance of warrants (checks) for the payment of the items on the Accounts Payable Bill list for December 2010 in the amount of $534,399.46, which includes the gross payroll.
8. Approved the Payroll Bill lists dated:
i. December 15, 2010
ii. December 23, 2010
9. Approved the issuance of warrants (checks)
for the payment of the items on the Referendum 2008 bill list for December 2010 in the amount of $9,293.00.
10. WHEREAS the Oxford Township Board of Education is
required pursuant to N.J.S.A. 18A:11-12 to adopt policy and approve travel
expenditures by district employees and board members using local, State, or Federal
funds to ensure that travel is educationally necessary and fiscally prudent;
and
WHEREAS the board of education has determined that the
training and/or informational programs set forth below are directly related to
and within the scope of employee and board members’ duties; and
WHEREAS, the board of education has determined that
the school district travel expenditures for the following programs are in
compliance with State travel guidelines as established by the Department of the
Treasury and within the guidelines established by the federal Office of
Management and Budget; except as superseded by conflicting provision of Title
18A of the New Jersey Statutes; and
WHEREAS the board of education finds that a mileage
reimbursement rate equal to that of the
NJ OMB circular guide reimbursement rate of .31 per mile is a reasonable rate; and
WHEREAS, the board of education has determined that
participation in the listed training and informational programs are in
compliance with the district policy on travel; therefore be it
RESOVED that the board of education hereby approves
the attendance of the listed employees or school board members at the listed
training or informational programs, and the costs of attendance including all
registration fees, and statutorily authorized travel expenditures, provided
that such expenditures are within the annual maximum travel expenditure amount;
and be it further
RESOLVED that the Oxford Township Board of Education
authorizes in advance, as required by statute, attendance at the following
training programs and informational events:
|
Name |
Event |
Location/Date(s) |
Expense |
Estimated Cost |
|
Martucci,
Patricia |
NJASBO – Ed Jobs Bill |
Rockaway, NJ December 14, 2010 |
Registration: Mileage: GAAP Acct: |
$ 0.00 $ 0.00 11-000-251-580 |
11. Approved
a Shared Services Agreement between
the
12. Approved
a contract between the
LDTC - $52.38 per hour
Social Worker - $55.63 per hour
Psychologist - $60.37 per hour
13. Approved a contract between the M. Katzenbach
School for the Deaf and the
Ayes: 5 Nays: 0 Absent: Hibbett, McDonald Abstain: none
B. BUILDING AND GROUNDS [McDonald, Hibbett, Lauziere (alternate)]
Motion by Mr. Lauziere, seconded by Mrs. Koufodontes to move and to
accept the Motions and/or Resolutions as outlined in Buildings and Grounds,
Number 1 through 9.
1. Approved the following requests for Use of School Facilities pursuant to Policy #1330R:
|
Organization |
Event/Purpose |
Date(s) |
Time |
|
OCS PTA (White) |
Kids for Kids |
December 10, 2010 |
7:00pm – 9:00pm |
|
Catholic Charities |
Parent CAP Meeting |
December 14, 2010 |
7:00pm – 8:00pm |
|
OCS Staff |
Exercise Program |
Monday’s Jan – May 2010 |
3:30pm – 4:30pm |
|
NJSBA (Tighe) |
School Board Training |
February 7, 2011 |
6:00pm – 9:30pm |
|
OYA (Pierro) |
Movie Nights |
1/21, 2/11, 3/28, 4/29 |
4:00pm – 10:00pm |
|
(Pasquini) |
Practice/exercise |
1/15, 1/22, 1/29, 2/5, 2/12, 2/19, 2/26, 3/5 |
9:00am – 11:00am Facility Charge $50.00 per hour |
2. Approved Change Order #01 for Project #2008033C (Kitchen Renovation) resulting in a charge of $1,805.00 for additional work required by the DCA Fire inspector.
3.
Acknowledged the approval from the NJ Department of
Education for school facility project #3890-050-10-1001 under a Section 15
Grant and authorize execution and delivery of the Grant Agreement to the State
of
4. Approved the Delegation of Authority to School Business Administrator for supervision of the School Facilities Project #3890-050-10-1001.
5.
Acknowledged the approval from the NJ Department of
Education for school facility project #3890-050-10-1002 under a Section 15
Grant and authorize execution and delivery of the Grant Agreement to the State
of
6. Approved the Delegation of Authority to School Business Administrator for supervision of the School Facilities Project #3890-050-10-1002.
7. Accepted a credit in the amount of $1,200.00 from Roof Management for items not completed as per the original project specifications and as per the final punch list. (Project is now complete as per Architect).
8. Approved the following resolution:
Whereas, the
|
Supplier |
Price |
Unit |
Term |
|
|
.1116 |
kWh |
N/A |
|
FirstEnergy
Solutions |
.0882 |
kWh |
28 Months |
|
Constellation
NewEnergy, Inc. |
.0870 |
kWh |
30 Months |
|
Liberty Power Corp. |
.1020 |
kWh |
28 Months |
Now, Therefore Be It Resolved, that the Oxford Township Board of Education
award a contract for Electric Supply to Constellation
NewEnergy, Inc. for a term of 30 Months beginning with a January 31, 2011 meter
reading at the price of .0870 per kWh.
9. Approved the following resolution:
BE IT RESOLVED, that the Oxford Township Board of Education
enter into a contract with Comcast for local and long distance telephone
service for a term of 36 months beginning January 1, 2011 at the price of
$24.95 per phone line.
Ayes: 5 Nays: 0 Absent: Hibbett, McDonald Abstain: none
C.
CURRICULUM [Koufodontes, McGrath, Miller (alternate)]
Chairperson’s Statement: I recommend and move to accept the Motions
and/or Resolutions as outlined in Curriculum, Number 1 through _____. – NO MOTIONS AT THIS TIME.
D.
NEGOTIATIONS [McGrath,
Pierro, Koufodontes (alternate)]
Chairperson’s Statement: I recommend and
move to accept the Motions and/or Resolutions as outlined in Negotiations,
Numbers 1 through __. – NO MOTIONS AT THIS TIME.
E.
PERSONNEL [Miller, Koufodontes, McGrath (alternate)]
Motion by Mrs. Miller, seconded by Mrs.
Koufodontes to move and to accept the Motions and/or Resolutions as outlined in
Personnel, Number 1 through 6.
1. Approved the appointment of the following individuals for substitute positions for the 2010-2011 school year (rate as per CBA):
|
Name |
Position |
Certificate Expiration/Type |
|
Scalfaro, Kelsey |
Teacher/Aide |
07/05/2015 |
|
Tichenor, Ashley |
Teacher/Aide |
01/31/2016 |
|
Bittner, Lynne |
Teacher/Aide |
01/02/2016 |
2.
Approved the
appointment of Sara Braunstein as a part-time paraprofessional for student
#2012308 at
3. Approved Bradley Bartow, a student at ESU, to be a Student Teacher under the direction of Mr. Rob Causton as the Cooperating Teacher for the period of January 18, 2011 – March 11, 2011.
4. Approved Jessica Sekely, a student at ESU, to be a Student Teacher under the direction of Mrs. Renee Hart and Mr. Rob Causton as the Cooperating Teachers for the period March 14, 2011 – May 6, 2011.
5. Acknowledged the receipt of tenure, by the following staff members:
Lisa DeMarco – effective October 19, 2010
Shirley Firling - effective November 16, 2010
6. Approved the appointment of Justin Williams as a substitute maintenance/custodians for the period December17, 2010 – June 30, 2011 as recommended by the Chief School Administrator.
Ayes: 5 Nays: 0 Absent: Hibbett, McDonald Abstain: none
F. POLICY [Hibbett,
Miller, McDonald (alternate)]
MOTION
TABLED
1.
Approve
the REGULATIONS: 2000 ADMINISTRATION which includes:
Admin1 Evaluation
of Superintendent
Admin2 Evaluation
of School Business Administrator
Admin3 Rights
of Persons With Handicaps or Disabilities/Non-Discrimination
Admin4 Equal
Employment
Admin5 Affirmative
Action Program for Employment and Contract Practices/Employment
Practices Plan Complaint Procedure
Admin6 Job
Descriptions
Chief
School Administrator/ Superintendent
Business
Administrator
Vice
Principal
Director
of Special Services
Teacher
Basic
Skills Coordinator
Secretary
Instructional
Aide
Custodians
Guidance
Counselor
Psychologist
Learning
Disabilities Teacher-Consultant
School
Nurse
Speech-Language
Specialist
School
Social Worker
G.
TRANSPORTATION &
CAFETERIA [Lauziere, McDonald,
Pierro (alternate)]
Chairperson’s Statement: I recommend and move to accept the Motions
and/or Resolutions as outlined in Transportation & Cafeteria, Number 1
through __. NO MOTIONS AT THIS TIME.
Second - HEARING
OF THE PUBLIC – Comments
on any topic of concern to the Board. (Please see the Public Notice under the
First Hearing of the Public for guidelines).
There were no
members of the public present.
OLD BUSINESS
Teacher Blogs – still not current.
Additional security cameras
NEW BUSINESS
NJSBA seminar – Collaborating on Real
Solutions to the CAP, Saturday, January 29, 2011
EXECUTIVE SESSION
The next topics on the agenda,
___ Confidential
by Federal Law, State Statue or Rule of Court
___ Impairment
of the right to receive US Government funds
___ Unwarranted
invasion of individual privacy
_X_ Negotiations
___ Purchase
of property or investment of public funds
___ Tactics/Techniques
of protecting safety and property of the public
___ Attorney-Client
Privilege or anticipated and pending litigation
___ Personnel
matters
___ Quasi-Judicial
deliberation of a public body
falls within an exception of our open meetings policy and permits the
Board to have a private discussion, since it deals with negotiations as
contained in N.J.S.A. 10:4-12 and 10:4-13.
Motion by Mr.
Lauziere, seconded by Mr. Pierro to enter Executive Session at 7:20pm.
Motion
carried by unanimous voice vote.
It is hereby resolved that the
Board will now go into private session to discuss negotiations. Any discussion held by the Board which need
not remain confidential will be made public as soon as practicable. Minutes of the private session will not be
disclosed until the need for confidentiality no longer exists. The Board will reconvene in public session at
the conclusion of the closed session.
RETURN TO PUBLIC SESSION
Motion by Mr. Lauziere, seconded by Mrs. Koufodontes to return to public session at 7:35pm.
Motion carried by unanimous voice vote.
ADJOURNMENT
Motion by Mr. Lauziere,
seconded by Mrs. Koufodontes to adjourn the meeting of the Oxford Township
Board of Education at 7:35pm.
Respectfully submitted,
Patricia
A. Martucci,
RSBA
Business Administrator/Board Secretary