REGULAR MEETING
Mrs. Koufodontes, Vice-President called the meeting of the Oxford Township Board of Education to order at 6:05pm.
Mrs.
Koufodontes led all assembled in the Flag Salute.
Mrs. Koufodontes read the following Open Public Meeting Act Statement: “This is to advise the general public and to instruct that it be recorded in the Minutes that in compliance with Chapter 231 of the Public Laws of 1975, entitled the “Open Public Meeting Act”, the Oxford Township Board of Education, on May 1, 2009 caused to be posted at the Office of the Board of Education located at 17 Kent Street, Oxford, New Jersey and faxed to The Express-Times and to the Office of the Municipal Clerk of the Township of Oxford, a meeting notice setting forth the time, date and location of this meeting. Members of the public who wish to address the Board will be given that opportunity before the Board adjourns for the evening.”
A Roll Call by the Acting Board Secretary indicated:
Present: Mrs. Linda Koufodontes, Vice-President
Mr. Chuck Lauziere
Mr. Scott McDonald
Mrs. Beth A. Miller
Mrs. Jennifer Schaffer
Absent: Mr. Matt Hibbett
Mr. Al Pierro, President
Administrative Staff: Mr. Robert Magnuson, Principal/Chief School Administrator (Acting Board Secretary)
CORRESPONDENCE:
Letter from Donna Allman regarding a $250.00 grant for her participation in the Novartis Employee Volunteer Program. (Funds were deposited into the Student Activity Account).
PRESENTATIONS:
Mr. Magnuson presented the following Resolutions to
participants in the
WHEREAS, the
WHEREAS, the
WHEREAS, the
Oxford Board of
Education would like
to recognize the 2009-2010 Seventh and Eighth Grade team
for their Third Place finish at the recent Warren County Battle of the Minds
Tournament, where they competed against Eighteen schools; and
WHEREAS, team members: William Docker, Anthony
Koufodontes, Rachel Opdyke, Carin Ganova, Danielle Sykora and Brooke Ross all
worked together as a team ; and
WHEREAS, through the organization and preparation
from their advisors, Ms. Katie Stocker and Mrs. Elena Kantz;
NOW THEREFORE BE IT RESOLVED that the Seventh and Eighth Grade
BE IT FURTHER RESOLVED, that we record in our minutes this
commendation, that all now and in the future may know and appreciate the
dedication of this team and their advisors; and
THIS BE RESOLVED, by the
Al Pierro, President Linda Koufodontes, Vice-President
Matt Hibbett Chuck
Lauziere
Scott McDonald Beth A. Miller Jennifer Schaffer
WHEREAS, the Kiwanis Club Youth Program, the
K-Kids, was begun in
WHEREAS, The
WHEREAS, the
WHEREAS, the
Oxford Board of
Education would like
to recognize the members of the K-Kids and their advisors for
the efforts they made in gathering Christmas stockings to send to American
Troops stationed in Iraq; and
WHEREAS, the Oxford Board of Education would like
to commend all of the students in our Oxford Central School chapter for their
participation in this service-minded organization, pledge to support them in
all their future endeavors and commend them for their projects since their
inception; and
NOW THEREFORE BE IT RESOLVED THAT, the OCS K-Kids and advisors are officially
recognized for their commitment to this community, this program; and
BE IT FURTHER RESOLVED, that we record in our minutes this
commendation, that all now and in the future may know and appreciate the
dedication of these students and staff;
THIS BE RESOLVED, by the
Al Pierro, President Linda Koufodontes, Vice-President
Matt Hibbett Chuck
Lauziere
Scott McDonald Beth A. Miller Jennifer Schaffer
WHEREAS, the Lions Club International and the
Oxford Township local chapter have sponsored the annual Peace Poster Contest
for 11, 12 and 13 year-old students; and
WHEREAS, the
WHEREAS, the
Oxford Board of
Education would like
to recognize the winners of the 2009- 2010 Peace Poster
Contest for the efforts they made in constructing their projects;
WHEREAS, the Oxford Board of Education would like
to commend all of the students in the sixth grade for their participation in
this international competition, we wish them luck in the state level of
competition; and
WHEREAS, we would like to recognize the First Place
Winner from the Oxford Central School, Jason Berlingerio; Second Place Winner,
Rahul Patel, Third Place Winner, Jenna Ischinger and their Art Teacher, Mrs. Leslie Nemeth;
WHEREAS, we would also like to commend the Honorable
Mention Award winners: Jessica Reed; Katie Ross; Keely Blaney and Kathryn
Sanders;
NOW THEREFORE BE IT RESOLVED THAT, the OCS Peace Poster participants are
officially recognized for their commitment to this international event; and
BE IT FURTHER RESOLVED, that we record in our minutes this
commendation, that all now and in the future may know and appreciate the
dedication of these students and Art Teacher, Mrs. Leslie Nemeth;
THIS BE RESOLVED, by the
Al Pierro, President Linda Koufodontes, Vice-President
Matt Hibbett Chuck
Lauziere
Scott McDonald Beth A. Miller Jennifer Schaffer
ACCEPTANCE OF MINUTES:
1. Motion by Mrs. Koufodontes, seconded by Mr. McDonald to accept the following meeting minutes:
|
Date |
Work Session |
Regular |
Executive |
Special |
|
November 19, 2009 |
|
X |
|
|
Motion
carried by a unanimous voice vote.
I.
Mr. Magnuson, CSA reported on the following
item:
1.
Lions Club Peace Poster Award
2.
3.
K-Kids Recognition
4.
CSA Action Report Update
5.
Science Curriculum
6.
Policy Regulations
7.
QSAC (Quality Singly Accountability Continuum)
8.
AYP Preliminary Report
II.
Mr. Magnuson, CSA reported in the absence of
the Vice-Principal/DSS on the following:
1. Fire Drills
2. Special Ed Cluster Update
3. Special Ed Committee Update
4. Consultative Inclusion Model
III. Mr. Magnuson, CSA reported in the absence of the School
Business Administrator on:
1. Fiscal
· Skylands Interest (November 2009) $ 200.59
· NJ Cash Management (November 2009) $ 151.80
· COBRA Subsidy
2. Food Service
· October 2009 Profit/Loss $ 672.55
· Year-To-Date Profit/Loss $2,296.87
· Assembly Bill – prevailing wage
3.
Transportation
-
4. Buildings & Grounds
· Roof Update
· Referendum Cash Flow Analysis
IV. Enrollment – November 2009
|
|
287 |
|
Regular Education Special Education |
113 1 |
|
Regular Education Special Education |
28 8 |
|
Out
of District Hunterdon ESC – |
1 1 |
|
|
2 |
|
Non
Public Saint Mary’s Saint Philip & James Pius X (PA) Out Lady Mt. Carmel (PA) |
2 5 2 5 2 1 |
|
Total District Enrollment |
458 |
V. Committee Reports:
|
Board Member |
Committee |
Comments |
|
Mrs. Koufodontes |
Budget & Finance |
1st Public Meeting held 12/10/09. Mrs. Riley, the township school liaison attended. Minutes were distributed to all Board Members. Next public meeting to be held 01/10/10. |
|
Mr. McDonald |
Buildings & Grounds |
Meeting held 12/16/09. Front vestibule to be painted over the winter recess. |
|
Mrs. Schaffer |
Curriculum |
Meeting to be scheduled sometime in January. |
|
Mrs. Miller |
Negotiations & Personnel |
Meeting held 12/16/09 – minutes were distributed to all Board Members. |
|
Mr. Pierro |
Policy |
Mr. Magnuson reported on a pending policy regarding attendance and electronic contact with students. |
|
Mr. Hibbett |
Public Relations |
Absent – No report. |
|
Mr. Lauziere |
Transportation & Cafeteria |
No Report. |
VI. Hearing of the Public – Comments are to be specific to
pending motions on this agenda.
·
Mr. Sheldon Tindell,
Inquired about the roof in relation to the weather.
Inquired about the Public Meetings of the Budget & Finance Committee.
Inquired about the proposed policy regarding teachers not contacting students electronically.
* * * * * * * * * * * * *
The following
resolutions and motions have been reviewed and are recommended by the Chief
School Administrator, and/or the School Business Administrator of the
A. BUDGET & FINANCE [Koufodontes, Hibbett, Schaffer (alternate)]
Motion by Mrs. Koufodontes, seconded by Mrs. Miller to move and to
accept the Motions and/or Resolutions as outlined in Budget and Finance, Numbers
1 through 10.
1. Approved the report of the Treasurer for November 2009 delineating monthly account activity and account reconciliation as itemized in the attached A-149 schedule.
2. Approved the report of the Board Secretary and the monthly certification that no budgetary line item account has been over-expended in violation of N.J.A.C. 6A:23-2.11(a) for November 2009.
3. Approved the School Business Administrator’s monthly report of transfers for November 2009 as itemized documenting transfers in accordance with N.J.S.A. 18A:22-9.1. (There were no transfers for November 2009).
4. Approved the bank reconciliation of the School Cafeteria Account as of November 30, 2009.
5. Approved the Cafeteria Bill list for the month of December 2009.
6. Approved the Agency Bill List/Bank Reconciliation for period ending November 30, 2009.
7. Approved the issuance of warrants (checks) for the payment of the items on the Accounts Payable Bill list (including payroll) for December 2009 in the amount of $ 554,435.47.
8. Approved the Payroll Bill lists dated:
i. December 15, 2009
ii. December 23, 2009
9. Approved the issuance of warrants (checks) for the payment of the items on the Referendum 2008 bill list(s) for December 2009 in the amount of $40,746.34.
10. WHEREAS the Oxford Township Board of Education is
required pursuant to N.J.S.A. 18A:11-12 to adopt policy and approve travel
expenditures by district employees and board members using local, State, or
Federal funds to ensure that travel is educationally necessary and fiscally
prudent; and
WHEREAS the board of education has determined that the
training and/or informational programs set forth below are directly related to
and within the scope of employee and board members’ duties; and
WHEREAS, the board of education has determined that
the school district travel expenditures for the following programs are in
compliance with State travel guidelines as established by the Department of the
Treasury and within the guidelines established by the federal Office of
Management and Budget; except as superseded by conflicting provision of Title
18A of the New Jersey Statutes; and
WHEREAS the board of education finds that a mileage
reimbursement rate equal to that of the NJ OMB circular guide reimbursement rate of .31 per mile is a reasonable rate and
WHEREAS, the board of education has determined that participation
in the listed training and informational programs are in compliance with the
district policy on travel; therefore be it
RESOLVED that the board of education hereby approves
the attendance of the listed employees or school board members at the listed
training or informational programs, and the costs of attendance including all
registration fees, and statutorily authorized travel expenditures, provided
that such expenditures are within the annual maximum travel expenditure amount;
and be it further
RESOLVED that the Oxford Township Board of Education
authorizes in advance, as required by statute, attendance at the following
training programs and informational events:
|
Name |
Event |
Location/Date(s) |
Expense |
Estimated Cost |
|
Lurz, Lisa |
|
December 14, 2009 |
Registration: Mileage: GAAP Acct: |
$ No Cost $ 6.95 20-441-100-610 |
|
Kimball, Jeanne |
Crazy
Craft Project |
Great Meadows, NJ December 15, 2009 |
Registration: Mileage: GAAP Acct: |
$ No Cost $ Not Requested |
|
Carr, Patricia |
NJ
Historical Commission Focus Group |
December 15, 2009 |
Registration: Mileage: GAAP Acct: |
$ No Cost $ 68.00 20-270-200-300 |
|
Kimball, Jeanne |
Connecting
Assessment & Instruction: Preparing for the NJASK |
January 21, 2010 |
Registration: Mileage: GAAP Acct: |
$ 185.00 $ 26.04 11-000-223-580 |
|
Magnuson, Robert |
Techspo
2010 |
January 28 & 29, 2010 |
Registration: Hotel: Mileage: Tolls/Parking: GAAP Acct: |
$349.00 $ 109.00 $73.45 $10.00 11-000-230-585 |
Ayes: 5 Nays: 0 Absent: Hibbett, Pierro Abstain: None
B. BUILDING AND GROUNDS [McDonald, Lauziere, Pierro (alternate)]
Motion by Mr. McDonald, seconded by Mrs. Koufodontes to move and to accept the Motions and/or Resolutions as outlined in Buildings and Grounds, Number 1.
1. Approved the following requests for Use of School Facilities pursuant to Policy #1330R:
|
Organization |
Event/Purpose |
Date(s) |
Time |
Insurance |
|
Catholic Charities |
Child I.D. Program |
January 20, 2010 |
6:00pm – 7:00pm |
Receipt Pending |
|
OCS PTA (Miller) |
Scrap booking Fundraiser |
January 23, 2010 January 30 – snow date |
8:30am – 5:30pm |
On File |
|
Girls Scout #516 (Venezia) |
Valentine Dance |
February 5, 2010 |
6:30pm – 9:00pm |
On File |
|
|
Basketball, Dodgeball, Kickball |
February 5, 2010 March 5, 2010 April 23, 2010 |
6:00pm – 7:30pm |
On File |
Ayes: 5 Nays: 0 Absent: Hibbett, Pierro Abstain: None
C.
CURRICULUM [Schaffer, Miller, Koufodontes (alternate)]
Motion by Mrs. Schaffer, seconded by Mrs.
Koufodontes to move and to accept the Motions and/or Resolutions as outlined in
Curriculum, Number 1.
1. Approved a Professional Services Agreement between the Oxford Township Board of Education and CCI Consulting, LLC effective December 17, 2009 through June 30, 2010, at the rate of $75.00 per hour for services relative to an Inclusion Model. Total contract not to exceed $2,500.00. (20-461-200-300-000-000 IDEA ARRA).
Ayes: 5 Nays: 0 Absent: Hibbett, Pierro Abstain: None
D.
NEGOTIATIONS & PERSONNEL [Miller, McDonald, Hibbett
(alternate)]
Motion by Mrs. Miller, seconded by Mrs.
Koufodontes to move and to accept the Motions and/or Resolutions as outlined in
Negotiations & Personnel, Numbers 1 through 3.
1. Approved Wanda Christiansen to provide home
instruction to student #0001419 one time per week for the remainder of the
2009-2010 school year. Hourly rate as
per CBA; total amount not to exceed $1,000.00.
(11-150-100-101-000)
2. Approved the appointment of the following
individuals for substitute positions for the 2009-2010 school year (all
appropriate documents are on file in the CSA’s Office):
|
Name |
Position |
Rate |
|
Voll, Tyler L. |
Teacher/Aide |
As per CBA |
|
Ike, Michele |
Teacher/Aide |
As per CBA |
|
Chavez, Ernie |
Teacher/Aide |
As per CBA |
|
Alpaugh, Amy |
Custodian |
$10.00 per hour |
3. Approved a Contract for Services between the Oxford Township Board of Education and the Warren County Special Services School District for Lydia Fulse to provide home instruction to student #0001381 up to 2 hours per week for the remainder of the 2009-10 school year; total amount not to exceed $1,000.00 (11-150-100-101-000)
Ayes: 5 Nays: 0 Absent: Hibbett, Pierro Abstain: None
E.
POLICY [Pierro, Schaffer, Lauziere (alternate)]
No motions at this
time.
F. PUBLIC
RELATIONS [Hibbett, Pierro, McDonald (alternate)]
No motions at this
time.
G.
TRANSPORTATION &
CAFETERIA [Lauziere,
Koufodontes, Miller (alternate)]
No motions at this time.
HEARING OF THE PUBLIC – (public comments on any topic permitted by law)
There were no comments from the public at this time.
OLD
BUSINESS
- Employee Sick Day Bank – meeting to take
place in January with the OEA.
- School Ethics Violations – postponed to
next meeting.
NEW BUSINESS
1.
Look
into providing music in the lunchroom
2.
Monthly
conduct reports
ADJOURNMENT
Motion by Mrs. Koufodontes, seconded by Mr. McDonald to adjourn the meeting of the Oxford Township Board of Education at 7:20pm.
Motion carried by unanimous voice vote.
Respectfully submitted,
Robert J. Magnuson, CSA
Acting Board Secretary