OXFORD TOWNSHIP BOARD OF EDUCATION

Oxford, New Jersey

 

 

Mr. Matt Hibbett, President called the meeting to order at 6:05pm.

 

Mr. Hibbett led all assembled in the Flag Salute.

 

Mr. Hibbett read the following  Open Public Meeting Act Statement: “This is to advise the general public and to instruct that it be recorded in the Minutes that in compliance with Chapter 231 of the Public Laws of 1975, entitled the “Open Public Meeting Act”, the Oxford Township Board of Education, on May 4, 2010 caused to be posted at the Office of the Board of Education located at 17 Kent Street, Oxford, New Jersey and faxed to the Office of the Municipal Clerk of the Township of Oxford, a meeting notice setting forth the time, date and location of this meeting.  Members of the public who wish to address the Board will be given that opportunity before the Board adjourns for the evening.”      

 

Ms. Patricia Martucci, SBA/BS called the roll:

Present:                       Mr. Matt Hibbett, President

                                    Mr. Chuck Lauziere, Vice-President (arrived at 7:20pm)

                                    Mrs. Kristine McGrath

                                    Mrs. Beth A. Miller

                                    Mrs. Linda Koufodontes

                                    Mr. Al Pierro

 

Absent:                        Mr. Scott McDonald

 

Administration:           Mr. Robert Magnuson, Chief School Administrator

                                    Ms. Milissa Dachisen, Director of Special Services

                                    Ms. Patricia Martucci, Business Administrator

 

 

 

PRESENTATION:

Pete Graziano & Ken Echerarria of Professional Alternative Renewables made a presentation to the Board on options for solar implementation and the financial impact on the District.

 

 

ACCEPTANCE OF MINUTES:

 

1.      Motion by Mr. Hibbett, seconded by Mrs. Koufodontes to accept the following meeting minutes:

Date

Work Session

Regular

Executive

Special

August 26, 2010

 

X

X

 

September 9, 2010

X

 

 

 

 

            Motion carried by unanimous voice vote.

 

 

Mr. Magnuson, CSA reported on the following items:

1.   Warren County League of Municipalities – September 30

2.   United Way Kick-Off Dinner – September 29

3.   NJASA Executive Council – September 24

4.   NJ Blood Services – Student Council Blood Drive

5.   Regulations

6.   Writing Initiative

7.   Math Initiative

8.   Back To School Nights

9.   PTA & Technology

10. School Choice

11. EDGov Job Act

                              

Ms. Dachisen, DSS reported on the following items:

1.                  SEPAC

2.                  Cluster Update

3.                  Red Ribbon

4.                  ICC Model / DI

5.                  Fire Drills

6.                  School Reach

 

Ms. Martucci, SBA reported on the following items:

1.      Fiscal

·         Interest Earned (August 2010)

§  Capital Account                $205.22

§  NJ Cash Management       $125.43

§  Referendum 2008             $  73.57

·         Referendum Analysis

2.      Food Service

·        Profit/Loss

·         August 2010 Profit/Loss               $   0.00

·         Year-To-Date Profit/Loss             $   0.00

3.      Buildings & Grounds

·         Roof Completion Update

 

COMMITTEE REPORTS:

Board Member

Committee

Comments

Mr. Pierro

Budget & Finance

 

No report.

Mr. McDonald

Buildings & Grounds

Absent. No report.

 

Mrs. Koufodontes

Curriculum

School Choice Meeting.

 

Mrs. McGrath

Negotiations

 

No report.

 

Mrs. Miller

Personnel

 

No report.

Mr. Hibbett

Policy

 

4 Policies to be approved.

Mr. Lauziere

Transportation & Cafeteria

No report.

 

HEARING OF THE PUBLIC – Comments are to be specific to pending motions on this agenda.

There were no comments from the public at this time.

 

*   *   *   *   *   *   *   *   *   *   *   *   *

VII.   The following resolutions and motions have been reviewed and are recommended by the Chief School Administrator, and/or the School Business Administrator of the Oxford Township Board of Education:

 

A.        BUDGET & FINANCE  [Pierro, Lauziere, Hibbett (alternate)]

Motion by Mr. Pierro, seconded by Mr. Hibbet to move and to accept the Motions and/or Resolutions as outlined in Budget and Finance, Numbers 1 through 15.

 

1.      Approved the Treasurer of School Monies monthly report for August 2010 delineating account activity and account reconciliation as itemized in the attached A-149 schedule.

 

2.      Approved the report of the Board Secretary and the monthly certification that no budgetary line item account has been over-expended in violation of N.J.A.C. 6A:23-1-22 for August 2010.

 

3.      Approved the Business Administrator’s monthly report of transfers for August 2010 as itemized documenting transfers in accordance with N.J.S.A. 18A:22-9.1.

 

4.      Approved the Food Service Bill List and Bank Reconciliation for the period ending August 31, 2010.

 

5.      Approved the Agency Bill List & Bank Reconciliation for the period ending August 31, 2010.

 

6.      Approved the issuance of warrants (checks) for the payment of the items on the Accounts Payable Bill list (including payroll) for September 2010 in the amount of $527,921.91

 

7.      Approved the Payroll Bill lists dated:

                                                  i.      September 15, 2010

                                                ii.      September 30, 2010

 

8.      Approved the issuance of warrants (checks) for the payment of the items on the Referendum 2008 bill list for September 2010 in the amount of $2,256.58.

 

9.       WHEREAS the Oxford Township Board of Education is required pursuant to N.J.S.A. 18A:11-12 to adopt policy and approve travel expenditures by district employees and board members using local, State, or Federal funds to ensure that travel is educationally necessary and fiscally prudent; and

 

WHEREAS the board of education has determined that the training and/or informational programs set forth below are directly related to and within the scope of employee and board members’ duties; and

 

WHEREAS, the board of education has determined that the school district travel expenditures for the following programs are in compliance with State travel guidelines as established by the Department of the Treasury and within the guidelines established by the federal Office of Management and Budget; except as superseded by conflicting provision of Title 18A of the New Jersey Statutes; and

 

WHEREAS the board of education finds that a mileage reimbursement rate equal to that of the  NJ OMB circular guide reimbursement rate of .31 per mile is a reasonable rate; and

 

WHEREAS, the board of education has determined that participation in the listed training and informational programs are in compliance with the district policy on travel; therefore be it

 

RESOVED that the board of education hereby approves the attendance of the listed employees or school board members at the listed training or informational programs, and the costs of attendance including all registration fees, and statutorily authorized travel expenditures, provided that such expenditures are within the annual maximum travel expenditure amount; and be it further

 

RESOLVED that the Oxford Township Board of Education authorizes in advance, as required by statute, attendance at the following training programs and informational events:

 

Name

Event

Location/Date(s)

Expense

Estimated Cost

Ramkelawan, Diana

State of NJ Division of Child Nutrition Verification Workshop

Denville, NJ

October 5, 2010

Registration:

Mileage:

GAAP Acct:

$0.00

$14.88

11-000-251-580

Kimball, Jeanne

NCTM Conference

 

(Employee to pay for hotel & mileage)

Baltimore, MD

October 14 – 15, 2010

Registration:

Mileage:

GAAP Acct:

$160.00

$0.00

20-231-100-300

Stocker, Katie

NCTM Conference

 

(Employee to pay for hotel & mileage)

Baltimore, MD

October 14 – 15, 2010

Registration:

Mileage:

GAAP Acct:

$160.00

$0.00

20-231-100-300

 

10.  Approved a NJ Department of Education Private School for Students with Disabilities Tuition Contract Agreement for the 2010-2011 school year between Bonnie Brae and the Oxford Township Board of Education for 1 student at the tentative tuition rate of $62,820.00 per student. [(20-461-100-500-000 IDEA ARRA).  Note: this is a Court Ordered placement that was not included in the 2010-11 budget.]

 

11.  Accepted the FY2010 Annual Audit and approve the Corrective Action Plan, without recommendations, as per the attached Audit Synopsis Summary.

 

12.  Approved a Shared Services Agreement between the Oxford Township School District and the Franklin Township School District for the sharing of a Social Worker for the 2010-2011 school year.  Oxford will be the host LEA for the shared service agreement.

 

13.  Approved a Shared Services Agreement between the Oxford Township School District and the Warren Hills Regional School District for the sharing of a Paraprofessional for the 2010-2011 school year.  Oxford will be the host LEA for the shared service agreement.

 

14.  Accepted the Rural Education Achievement Program (REAP) Federal Grant Award for the period 07/01/2010 – 09/30/2011 in the amount of $28,717.00.

 

15.  Approved student Anthony Paola to attend the Oxford Central School for the 2010-2011 school year at an annual tuition rate of $5,000.00

          

Ayes: 6          Nays: 0            Absent: McDonald                 Abstain: 0

 

 

B.      BUILDING AND GROUNDS  [McDonald, Hibbett, Lauziere (alternate)]

Motion by Mr. Hibbett, seconded by Mrs. Koufodontes to move and to accept the Motions and/or Resolutions as outlined in Buildings and Grounds, Numbers 1.

 

1.      Approved the following requests for Use of School Facilities pursuant to Policy #1330R:

Organization

Event/Purpose

Date(s)

Time

Insurance

Daisy Troop 4534 (McGrath)

Troop Meetings

2010:  10/6, 11/18, 11/18, 12/8,

2011: 1/5, 1/19, 2/2, 2/16, 3/2, 3/16, 4/13, 5/4, 5/18

3:00pm – 4:15pm

On File

 

 

Ayes: 6          Nays: 0            Absent: McDonald                 Abstain: 0

 

 

C.      CURRICULUM  [Koufodontes, McGrath, Miller (alternate)]

Motion by Mrs. Koufodontes, seconded by Mr. Pierro to move and to accept the Motions and/or Resolutions as outlined in Curriculum, Number 1.

 

1.       Approved the following School Related Activities:

Grade(s)

Destination

When

Est. Cost/Transportation

2nd

Sterling Hill Mining Museum

May 2011

TBD

3rd

Quiet Valley Living Historical Farm

November 2010

TBD

8th

Warren Hills Regional High School

November 2010

$100.00 transportation cost.

           

 

Ayes: 6          Nays: 0            Absent: McDonald                 Abstain: 0

 

 

D.      NEGOTIATIONS [McGrath, Pierro, Koufodontes (alternate)]

            NO MOTIONS AT THIS TIME.

 

 

          E.      PERSONNEL   [Miller, Koufodontes, McGrath (alternate)]

Motion by Mrs. Miller, seconded by Mrs. Koufodontes to move and to accept the Motions and/or Resolutions as outlined in Personnel, Number 1 through 5.

 

1.      Approved the appointment of the following as substitute maintenance/custodians for the period September 23,  2010 – June 30, 2011 as recommended by the Chief School Administrator:                                                   William Miller      $16.00

                                                Glen Sheaffer              $13.00

                                                George Tirpak             $16.00

                                                David Williams           $25.00

                                   

2.      Approved the appointment and stipend amount for the following individuals as co-curricular advisors for the 2010-2011 school year:

 

      Activity                       Employee                   Stipend              GAAP Account

 

7th grade Advisor                    Patricia Carr                $750.00           11-401-100-100-000

 

8th grade Advisor                    Patricia Carr                $800.00           11-401-100-100-000

 

Yearbook                                Patricia Carr                $690.00           11-401-100-100-000

Stacy Drechsel                        $690.00           11-401-100-100-000

 

K-Kids                                                Nancy Fallen               $550.00           11-401-100-100-000

Linda Miller                $400.00           11-401-100-101-000

           

Kids Only! Club                     Marie Lunghi              $ 0.00              First year, no stipend.

                                                Rosa-Marie Mazzeo    $ 0.00

                                                Matthew Penner          $ 0.00

                                                Jessica DeWitt                        $ 0.00

 

Student Council                      Elena Kantz                $500.00           11-401-100-100-000

Heather Dowd                        $500.00           11-401-100-100-000

           

Music Concerts                       Shirley Firling             $220.00           11-401-100-100-000

 

Battle of the Books 3/4           Rose Mazzeo               $266.66           11-401-100-100-000

 

Battle of the Books 5/6           Jeanne Kimball            $266.67           11-401-100-100-000

 

Battle of the Books 7/8           Lisa Lurz                     $266.67           11-401-100-100-000

 

Battle of the Minds 5/6           Elena Kantz                $150.00           11-401-100-100-000

                                                Katie Stocker              $150.00           11-401-100-100-000

 

Battle of the Minds 7/8           Elena Kantz                $150.00           11-401-100-100-000

Katie Stocker              $150.00           11-401-100-100-000

 

Lego League/Robotics            Jennifer Saxton           $100.00           11-401-100-100-000

REBEL                                   Robert Causton           $550.00           20-431-100-100-000

 

 

3.         Approved the appointment of and stipend amount for the following individuals as athletic advisors for the 2010-2011 school year:

 

     Activity                              Employee                   Stipend              GAAP Account

Kindergarten Soccer               Robert Causton           $900.00           11-402-100-100-000  

Floor Hockey                          Robert Causton           $900.00           11-402-100-100-000

Archery                                   Robert Causton           $900.00           11-402-100-100-000

4.         Approved the appointment of Wanda Christiansen, Elaina Kantz, Marie Lunghi, Jennifer Saxton, and Patricia Carr as after-school tutors for the 2010-2011 school year.  Hourly rate as per collective bargaining agreement.

 

5.         Approved the following individuals as VOLUNTEERS for the 2010-2010 school year:

                                    Mrs. Linda Koufodontes        Lunch Room Aide

                                    Mrs. Barbara Proper                Lunch Room Aide

                                    Mrs. Ellen Garzon                   Lunch Room Aide

                                    Mrs. Julia Famularo                 Lunch Room Aide

                                    Ms. Renee Sakos                     Classroom Aide

                                    Mr. Robert Hibbett                 Archery Assistant

 

 

Ayes: 6          Nays: 0            Absent: McDonald                 Abstain: 0

 

 

F.      POLICY  [Hibbett, Miller, McDonald (alternate)]

Motion by Mr. Hibbett, seconded by Mr. Pierro to move and to accept the Motions and/or Resolutions as outlined in Policy, Number 1.

 

1.                  Approved the first reading and adoption of the following regulations:

 

Regulation Title

1

Curriculum Content

2

Curriculum Guides

3

Affirmative Action Program for School & Classroom Practices Complaint Procedure

4

Homework

5

Acceptable Use of Computer Network/Computers and Resources

6

Guidance and Counseling

7

Home Instruction Due to Health Condition

8

At Risk Pupils

9

Title I Services

10

No Child Left Behind Complaints

11

Pupil Intervention and Referral Services

12

Bilingual and ESL Education

13

Gifted and Talented

14

Adoption of Textbooks

15

Instructional Supplies

16

School Sponsored Publications

17

Special Education: Transition to Pre-School

18

Special Education: Pupil Records

19

Use of Copyrighted Materials

20

Grading System

 

Ayes: 6          Nays: 0            Absent: McDonald                 Abstain: 0

G.      TRANSPORTATION & CAFETERIA [Lauziere, McDonald, Pierro (alternate)]

Motion by Mr. Lauziere, seconded by Mr. Pierro to move and to accept the Motions and/or Resolutions as outlined in Transportation & Cafeteria, Number 1.

 

  1. Approved a request from Mrs. Gerri Klein, for her daughter Sabrina Hutt, to ride home on Bus #1 two days per week for the 2010-2011 school year, provided a seat is available.  Mrs. Weldon is providing after school child care for Sabrina and the Weldon’s live at a bussing address.

 

Ayes: 6          Nays: 0            Absent: McDonald                 Abstain: 0

 

 

 

OLD BUSINESS

Fitness Trail

Acting/Drama Club

Additional Presentations on Solar

HCESC – Meeting Location

 

 

NEW BUSINESS

            Electric – change commodity provider?

            DHL Living Responsibility – possible $4,000 donation to OCS

            8th Grade Class Trip

            No. Warren Meeting: 10/20/10

 

 

ADJOURNMENT

 

Motion by Mr. Hibbett, seconded by Mrs. Koufodontes to adjourn the meeting of the Oxford Township Board of Education at 8:22pm.

 

 

 

 

Respectfully submitted,

Patricia A. Martucci, RSBA

Business Administrator/Board Secretary