OXFORD TOWNSHIP BOARD OF EDUCATION

Oxford, New Jersey

 

 

Call to order by Board President                                                                            Time: _____       

 

Flag Salute

 

Open Public Meeting Act Statement

“This is to advise the general public and to instruct that it be recorded in the Minutes that in compliance with Chapter 231 of the Public Laws of 1975, entitled the “Open Public Meeting Act”, the Oxford Township Board of Education, on May 4, 2010 caused to be posted at the Office of the Board of Education located at 17 Kent Street, Oxford, New Jersey and faxed to the Office of the Municipal Clerk of the Township of Oxford, a meeting notice setting forth the time, date and location of this meeting.  Members of the public who wish to address the Board will be given that opportunity before the Board adjourns for the evening.”        

 

 Roll Call:

                                               

___ Koufodontes ___ McDonald ___McGrath ___Miller  ___Pierro ___ Lauziere ___Hibbett

    

 

Administrative Staff:                          ___ Mr. Robert Magnuson, Chief School Administrator

                                                            ___ Ms. Milissa Dachisen, Director of Special Services

                                                            ___ Ms. Patricia Martucci, Business Administrator

 

 

 

 

PRESENTATION:

Presentation in recognition of the Battle of the Minds, Warren County Champions:

            Paige Bechtle, Dan Schaffer, Ryan Henson, Taylor VanOrder, Rahul Patel, and Jenna Ischinger.

            Coaches:  Mrs. Elaina Kantz, Ms. Katie Stocker

 

 

 

 

 

ACCEPTANCE OF MINUTES:

 

1.      Motion by ______, seconded by ________ to accept the following meeting minutes:

Date

Work Session

Regular

Executive

Special

October 28, 2010

 

X

X

 

 

            All in favor:    


 

REPORT OF THE CHIEF SCHOOL ADMINISTRATOR

1.      Blue Ribbon School Nomination

2.      District Compliance Report

3.      7th/8th Grade Fundraiser

4.      PTA Vendor Fair

5.      Rotary Club – Dictionaries

6.      Grinspec Meeting 11/15/2010

7.      Regulations Update

8.      Fitness Trail

9.      Policy Update: Legal references changes

                              

REPORT OF THE DIRECTOR OF SPECIAL SERVICES

  1. Vo-Tech meeting
  2. SEPAC
  3. Author Visit
  4. American Medicine Chest Challenge
  5. Bus Evacuations
  6. Fire Drills
  7. Autism 5K
  8. Dictionary Day

 

REPORT OF THE SCHOOL BUSINESS ADMINISTRATOR

1.      Fiscal

·         Interest Earned (October 2010)

§  Capital Account                $137.39

§  NJ Cash Management       $ 86.65

§  Referendum 2008             $ 60.35

2.      Food Service

·        Profit/Loss

·         September 2010 Profit/Loss         $   682.62

·         Year-To-Date Profit/Loss             $2,568.29

3.      Buildings & Grounds

 

ENROLLMENT – October 2010

Oxford Central School (PreK – 8)

      Home Instruction

287

1

Warren Hills Regional High School

      Regular Education

      Special Education

 

98

1

Warren County Vo-Tech

      Regular Education

      Special Education

 

28

7

Out of District

      Mountain Lakes Board of Education

      Hunterdon ESC – Tewksbury

      Stepping Stone

      Bonnie Brae

 

1

1

2

1

Ridge & Valley Charter School     

2

Non Public

      Blair Academy

      Good Shepherd Christian Academy

       Saint Mary’s

       Saint Philip & James

      Pius X (PA)

      Out Lady Mt. Carmel (PA)

 

1

5

2

5

2

1

Total District Enrollment

445

 

 

 

 

COMMITTEE REPORTS:

Board Member

Committee

Comments

Mr. Pierro

Budget & Finance

 

 

 

Mr. McDonald

Buildings & Grounds

 

 

Mrs. Koufodontes

Curriculum

 

 

Mrs. McGrath

Negotiations

 

 

Mrs. Miller

Personnel

 

 

Mr. Hibbett

Policy

 

 

Mr. Lauziere

Transportation & Cafeteria

 

 

 

Text Box: Public Notice – Comments by Citizens The Board encourages questions, feedback, and viewpoints. School Boards are strengthened by diversity of viewpoints to foster dialogue in a spirit of school-community partnership that builds effective policy and problem-solving. Chain of Command for Questions or Concerns: The Board wishes to emphasize that concerns regarding programs, personnel, or other issues must be handled through a proper chain of command. Using this procedure, a citizen must first address the concern with the employee directly responsible. If satisfactory results are not achieved, the citizen may then address that employee’s direct supervisor. As an example, a normal chain of command regarding a concern with a classroom teacher would begin with the classroom teacher, then on to the Chief School Administrator, and finally the Board of Education. Please use this chain of command until your concern is resolved or ask for guidance if you are not sure where to begin. Policy #1312: Public complaints and inquiries concerning the schools shall first be directed to the administration. Only in those cases where satisfactory adjustment cannot be made administratively shall communications and complaints be referred to the Board of Education for resolution. The Board of Education receives correspondence at The Oxford Central School, 17 Kent Street, Oxford, New Jersey 07863. Policy #1120: The Board will not permit unnecessary or undesirable identification of District staff or pupils at public Board of Education meetings, particularly when the pupil is subject to disciplinary action, or is educationally disabled. Persons desiring to discuss any such issue with the Board may request to do so in a closed executive session, provided that Policy #1312 has been followed. HEARING OF THE PUBLIC – Comments are to be specific to pending motions on this agenda.

 

·         Citizen’s Name, Address & Comment:

 

 

 

*   *   *   *   *   *   *   *   *   *   *   *   *

VII.   The following resolutions and motions have been reviewed and are recommended by the Chief School Administrator, and/or the School Business Administrator of the Oxford Township Board of Education:

 

A.        BUDGET & FINANCE  [Pierro, Lauziere, Hibbett (alternate)]

Chairperson’s Statement:  I recommend and move to accept the Motions and/or Resolutions as outlined in Budget and Finance, Numbers 1 through 10.

 

1.      Approve the Treasurer of School Monies monthly report for October 2010 delineating account activity and account reconciliation as itemized in the attached A-149 schedule.

 

2.      Approve the report of the Board Secretary and the monthly certification that no budgetary line item account has been over-expended in violation of N.J.A.C. 6A:23-1-22 for October 2010.

 

3.      Approve the Business Administrator’s monthly report of transfers for October 2010  as itemized documenting transfers in accordance with N.J.S.A. 18A:22-9.1.

 

4.      Approve the Food Service Bill List and Bank Reconciliation for the period ending October 2010.

 

5.      Approve the Agency Bill List & Bank Reconciliation for the period ending October 2010.

 

6.      Approve the issuance of warrants (checks) for the payment of the items on the Accounts Payable Bill list (including payroll) for November 2010 in the amount of $391,926.04.

 

7.      Approve the Payroll Bill lists dated:

                                                  i.      November 15, 2010

                                                ii.      November 30, 2010

 

8.      Approve the issuance of warrants (checks) for the payment of the items on the Referendum 2008 bill list for November 2010 in the amount of $0.00. (No warrants issued).

 

9.       WHEREAS the Oxford Township Board of Education is required pursuant to N.J.S.A. 18A:11-12 to adopt policy and approve travel expenditures by district employees and board members using local, State, or Federal funds to ensure that travel is educationally necessary and fiscally prudent; and

 

WHEREAS the board of education has determined that the training and/or informational programs set forth below are directly related to and within the scope of employee and board members’ duties; and

 

WHEREAS, the board of education has determined that the school district travel expenditures for the following programs are in compliance with State travel guidelines as established by the Department of the Treasury and within the guidelines established by the federal Office of Management and Budget; except as superseded by conflicting provision of Title 18A of the New Jersey Statutes; and

 

WHEREAS the board of education finds that a mileage reimbursement rate equal to that of the  NJ OMB circular guide reimbursement rate of .31 per mile is a reasonable rate; and

 

WHEREAS, the board of education has determined that participation in the listed training and informational programs are in compliance with the district policy on travel; therefore be it

 

RESOVED that the board of education hereby approves the attendance of the listed employees or school board members at the listed training or informational programs, and the costs of attendance including all registration fees, and statutorily authorized travel expenditures, provided that such expenditures are within the annual maximum travel expenditure amount; and be it further

 

RESOLVED that the Oxford Township Board of Education authorizes in advance, as required by statute, attendance at the following training programs and informational events:

 

Name

Event

Location/Date(s)

Expense

Estimated Cost

Esposito, Debbie

DiRenzo, Laura

Annual Reading & Writing Conference

Somerset, NJ

April 1, 2011

Registration:

Mileage:

GAAP Acct:

$195.00 ea

$ 0.00

20-270-200-300

Gilberti, Angela

Navigating the Journey

Mountainside, NJ

Nov 9, 2010

Registration:

Mileage:

GAAP Acct:

$0.00

$0.00

N/A

Pillus, Laurie

Vo-Tech Transition Meeting

Washington, NJ

Nov 2, 2010

Registration:

Mileage:

GAAP Acct:

$0.00

$0.00

N/A

Saraiva, Marlene

Understanding Sex Offender – Risk Assessment

Oxford, NJ

Nov 15, 2010

Registration:

Mileage:

GAAP Acct:

$0.00

$0.00

N/A

Saraiva, Marlene

In Class Consultation Model

Hackensack, NJ

Nov 19, 2010

Registration:

Mileage:

GAAP Acct:

$0.00

$0.00

N/A

Pettinelli, Shannon

APA Training

Hopatcong, NJ

Dec 1, 2010

Registration:

Mileage:

GAAP Acct:

$0.00

$0.00

N/A

Kantz, Elena

9th Annual Council of Holocaust Educations Conference

Lincroft, NJ

Dec 3, 2010

Registration:

Mileage:

GAAP Acct:

$45.00

$0.00

20-270-200-300

Kantz, Elena

Safeguarding Diversity

Lawrenceville, NJ

Dec 7, 2010

Registration:

Mileage:

GAAP Acct:

$0.00

$0.00

N/A

 

10.       Approve an Agreement to provide Therapy Services between the Oxford Township Board of Education and J & B Therapy Services, LLC for the period October 27, 2010 through June 30, 2011, at the rate of $85.00 per hour. (Contract is on file in the Business Office).

 

___ Koufodontes ___ McDonald ___McGrath ___Miller  ___Pierro ___ Lauziere ___Hibbett

 

 

B.      BUILDING AND GROUNDS  [McDonald, Hibbett, Lauziere (alternate)]

Chairperson’s Statement:  I recommend and move to accept the Motions and/or Resolutions as outlined in Buildings and Grounds, Number 1.

 

1.      Approve the following requests for Use of School Facilities pursuant to Policy #1330R:

Organization

Event/Purpose

Date(s)

Time

Insurance

Scouts (Moorehead)

Rehearsal

11/18/2010

7:00-9:00pm

On File

OCS Student Council

Fundraising Dance

12/3/2010

6:00-9:00pm

On File

OYA (Nyland)

Basketball Practice

11/20/2010

8:00–12:00pm

On File

OYA (Pierro)

Pizza Party

Santa Day

11/17/2010

12/5/2010

5:00pm-8:00pm

10:00am-4:00pm

On File

 

 

 

___ Koufodontes ___ McDonald ___McGrath ___Miller  ___Pierro ___ Lauziere ___Hibbett

 

 

C.      CURRICULUM  [Koufodontes, McGrath, Miller (alternate)]

Chairperson’s Statement:  I recommend and move to accept the Motions and/or Resolutions as outlined in Curriculum, Number 1 and 2.

 

1.       Approve the following School Related Activities:

Grade(s)

Destination

When

Est. Cost/Transportation

3rd-6th

Blairstown Evangelical Free Church

February 2011

TBD

6th

State House / Planetarium

April 2011

PTO Mini Grant

5th

DARE – Iron Pigs

April 2011

DARE Program

           

 

2.         Approve the Warren Hills Cluster PreK-8 Technology Curriculum.

 

 

___ Koufodontes ___ McDonald ___McGrath ___Miller  ___Pierro ___ Lauziere ___Hibbett

 

 

D.      NEGOTIATIONS [McGrath, Pierro, Koufodontes (alternate)]

Chairperson’s Statement: I recommend and move to accept the Motions and/or Resolutions as outlined in Negotiations, Numbers 1 through __. – NO MOTIONS AT THIS TIME.

 

 

          E.      PERSONNEL   [Miller, Koufodontes, McGrath (alternate)]

Chairperson’s Statement:  I recommend and move to accept the Motions and/or Resolutions as outlined in Personnel, Number 1 through 5.

 

1.                  Approve the appointment of the following individuals for substitute positions for the 2010-2011 school year (rate as per CBA):

Name

Position

Certificate Expiration/Type

Samantha Davey

Teacher/Aide

1/2/2016 

 

 

2.                  Approve Mrs. Angela Gilberti, as an after school tutor, for the 2010-2011 school year, rate as per CBA.

 

3.                  Acknowledge the receipt of tenure, effective September 1, 2010 by the following staff members:

                        Jessica DeWitt

 

4.                  Approve the appointment of Mrs. Renee Sturm, as a part-time preschool aide, for the period November 15, 2010 through April 15, 2011 at an hourly rate of $12.30. (11-215-100-106)

 

5.                  Approve Ellen Doyle as a part-time aide for 1D for the period November 15, 2010 through April 15, 2010 at an hourly rate of $12.30.

                       

___ Koufodontes ___ McDonald ___McGrath ___Miller  ___Pierro ___ Lauziere ___Hibbett

 

 

 

F.      POLICY  [Hibbett, Miller, McDonald (alternate)]

Chairperson’s Statement:  I recommend and move to accept the Motions and/or Resolutions as outlined in Policy, Numbers 1 through ___.  NO MOTIONS AT THIS TIME.

 

 

 

G.      TRANSPORTATION & CAFETERIA [Lauziere, McDonald, Pierro (alternate)]

Chairperson’s Statement:  I recommend and move to accept the Motions and/or Resolutions as outlined in Transportation & Cafeteria, Number 1 through __.  NO MOTIONS AT THIS TIME.

 

 

 

EXECUTIVE SESSION                                     Time: _______

 

The next topics on the agenda,

___      Confidential by Federal Law, State Statue or Rule of Court

___      Impairment of the right to receive US Government funds

___      Unwarranted invasion of individual privacy

___      Negotiations

___      Purchase of property or investment of public funds

___      Tactics/Techniques of protecting safety and property of the public

___      Attorney-Client Privilege or anticipated and pending litigation

___      Personnel matters

___      Quasi-Judicial deliberation of a public body

 

falls within an exception of our open meetings policy and permits the Board to have a private discussion, since it deals with ________________________________________as contained in N.J.S.A. 10:4-12 and 10:4-13.

 

I will entertain a motion to enter private session.    Moved by: ____Seconded by: _____

 

 

            Roll Call:

 

___Koufodontes ___ McDonald ___ McGrath ____ Miller ___Pierro  ___ Lauziere ____ Hibbett 

 

 

It is hereby resolved that the Board will now go into private session to discuss __________________.  Any discussion held by the Board which need not remain confidential will be made public as soon as practicable.  Minutes of the private session will not be disclosed until the need for confidentiality no longer exists.  The Board will reconvene in public session at the conclusion of the closed session.     

 

  RETURN TO PUBLIC SESSION                                   Time: ________

 

  Moved by: ______                Seconded By: _____

 

___Koufodontes ___ McDonald ___ McGrath ____ Miller ___Pierro  ___ Lauziere ____ Hibbett 

 

 

 

OLD BUSINESS

     

 

 

 

 

 

NEW BUSINESS

                       

 

 

 

 

 

ADJOURNMENT

 

Motion by ______ , seconded by _______to adjourn the meeting of the Oxford Township Board of Education at ________.

 

 

 

 

Respectfully submitted,

Patricia A. Martucci, RSBA

Business Administrator/Board Secretary